SAM #HQC0102715

DeCA seeks automated inventory technology and services for 32 European commissaries

DeCA is seeking commercial inventory technology and services to support annual inventory operations across its 32 European commissaries. - Buyer: Defense Commissary Agency (DeCA), Department of Defense. - Opportunity: Vendors are invited to submit a Phase 1 Solution Brief for automated SKU-level perpetual inventory counts and real-time audit validation. - Requested capabilities: Computer vision or sensor workflows, rapid mobile inventory scanning, and streamlined data integration across sales floors, chilled and frozen storage, preparation areas, and warehouse staging areas. - Product and barcode coverage: The solution must accommodate domestic packaged goods, EAN-coded European products, compressed UPC barcodes, random-weight meat and cheese labels, and PLU-coded bulk goods. - Data and integration: Support DeCA’s current legacy catalog and flat-file exchanges, while allowing modular integration with its planned SAP-supported ERP environment. - Timing and duration: Inventory work is expected during the annual April–May window. DeCA seeks support for up to five total years; the Government may adjust the proposed period and may use a base period with option periods. - Named vendors or models: None specified. No quantities of equipment or priced line items are provided.

Description

The Defense Commissary Agency (DeCA) is seeking a mature commercial solution, automated computer vision/sensor workflows, rapid mobile inventory scanning technologies, and streamlined data integration platforms capable of executing SKU-level perpetual inventory counts and real-time validation across complex retail floors and storage warehouses in their 32 European stores.

DeCA European commissary operations span varied physical configurations, including high-volume customer sales floors, chilled and frozen storage, backroom prep stations, and remote warehouse staging areas. Retail items include standard domestic packaged goods, European-sourced items (EAN barcode format), compressed UPC (6/7/8-digit), fresh meats and cheeses with variable weights (random weight labels), and bulk goods with Price Look-Up (PLU) codes. DeCA is seeking to have all inventories completed from April –May. Please see attached document for desired schedule and examples of inventory markings.

DeCA is actively advancing an enterprise-wide modernization roadmap, including an upcoming transition to an SAP-supported enterprise resource planning (ERP) environment. Consequently, DeCA requires a commercial partner whose technical architecture can scale and grow with the Agency—bridging current legacy catalog/flat-file data exchange formats today while natively enabling modular, direct integration into DeCA's target SAP digital core in subsequent years.

Our objective is to establish a long-term partnership with a provider whose technology, service model, and commercial terms align with our commitment to delivering reliable, value driven solutions. DeCA seeks solutions that will provide this support for up to five total years, requesting that solutions propose a Period of Performance (PoP) that reflect customary commercial processes. The Government reserves the right to adjust the proposed PoP to align with mission requirements, funding availability, and applicable regulatory limitations, including structuring the award as a base period with one or more option periods at the Government's discretion.

The attached Call for Solutions letter contains additional information regarding the request for Commercial Solutions Briefing.  Please be sure to download a copy of the letter as there is an attachment within the document that can only be opened if downloaded.

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