Georgia Procurement Registry #PE-77023-NONST-2027-000000810

Gwinnett County Request for 8,000 Annual Archival Storage Boxes

Gwinnett County Government is seeking quotes for archival storage boxes for its records-management operations. - Buyer: Gwinnett County Government, including Records Management and Clerk of Courts Records Management, Gwinnett County, Georgia; deliveries are to locations in Lawrenceville. - Request: An estimated 8,000 archive storage boxes annually—approximately 6,000 for Records Management and 2,000 for Clerk of Courts Records Management. The County may split the award or award the full requirement. - OEMs and vendors: No OEM, brand, or supplier is specified. Suppliers must identify the box brand and manufacturer item number in their quotes. UPS and FedEx are mentioned only as examples of common carriers, not as required vendors. - Box specifications: Natural tan, 15 x 12 x 10 inches; two-piece, top-loading design with removable lid; double-wall sides and bottom; handgrips at both ends; assembles without tape; supports contents up to 65 pounds; minimum 200-pound bursting strength, C flute (not 32 ECT); and remains intact when stacked five high. Panels must be unmarked; assembly instructions may appear only inside or on the bottom. - Packaging and delivery: Boxes and lids bundled in groups of 10 with plastic straps, with pallets shrink-wrapped. Unassembled boxes or bundles must fit through a standard 32-inch doorway on a dolly or hand truck. Delivery is FOB destination and must be inside the County locations; advance notice and a pallet jack are required at the Clerk of Courts location. Direct supplier delivery requires a certificate of insurance; common-carrier deliveries are exempt from that requirement. - Other notable requirements: The County may request samples, which must be supplied at the supplier’s expense within five days of the request. Pricing must remain firm during the initial term. - Potential contract value: No value is stated. A rough planning estimate is $80,000–$200,000 across the initial term and renewal options, based on the annual quantity and indicative commodity-box pricing.

Description

Gwinnett County is requesting competitive informal written quotes for archive storage boxes for various county departments under an annual contract with four renewal options. The boxes must meet specified construction and strength requirements and include inside delivery to the county's Records Management and Clerk of Courts Records Management locations. The quote schedule lists an estimated annual quantity of 8,000 boxes. Award is to the supplier or suppliers submitting the lowest responsive and responsible quote; quotes may be split or awarded in entirety.

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