SAM #W912CN-27-Q-A009

Army Hawaii dining facility kitchen-equipment maintenance and repair

The U.S. Army is seeking a contractor to maintain and repair commercial kitchen equipment at Warrior Restaurants in Hawaii. - Buyer: U.S. Department of the Army, U.S. Army Garrison-Hawaii (USAG-HI), Directorate of Public Works (DPW), Service Branch; contracting office is HQ Regional Contracting Office Hawaii (RCO-HI). - Opportunity: Solicitation W912CN-27-Q-A009 for preventive maintenance and unscheduled repair services at dining facilities on Oahu and at Pohakuloa Training Area (PTA) on the Big Island. It is a 100% small-business set-aside, with one firm-fixed-price contract planned. - Services and estimated quantities: Quarterly preventive maintenance covers Oahu dishwashers (28), garbage disposals (16), heat boosters (44), refrigerators (68), and freezers (40), plus PTA freezers (40) per ordering period. Routine and emergency calls are estimated at 20 and 45 on Oahu, and 5 and 9 at PTA per ordering period. Unscheduled repairs are ordered separately after assessment; repair labor includes HVAC mechanics, appliance mechanics, and maintenance plumbers. - Options and quantities: The pricing schedule includes a one-year base period and four one-year options. The listed service quantities recur in each ordering period; the line-item detail below combines the five periods and retains their CLIN identifiers. Repair ceilings are $59,000 per ordering period for Oahu and $25,000 for PTA; these are not guaranteed spending amounts. - Equipment and OEMs: The inventory includes commercial dishwashers, walk-in refrigerators and freezers, garbage disposals, and booster heaters. Named equipment manufacturers include KECO Industries, Inc.; Russel; Heatcraft Refrigeration Products LLC; Kolpak/KOLPAC; Heat Transfer Products Group; Polar King; Emerson Climate Technologies; Trenton; and Champion Industries. Equipment makes, models, and inventory quantities are listed in the attached exhibits; no equipment is being purchased as a new product line. - Notable requirements: Preventive maintenance is required at least quarterly and must follow manufacturer instructions and applicable standards. Oahu emergency response is required within two hours; PTA response is within three hours during weekday business hours. Repair work beyond the emergency assessment requires Government approval and a funded task order. Parts are priced at documented supplier cost without markup, handling, or delivery charges, and repair labor requires a fully burdened blended hourly rate. The contractor must maintain equipment inventories and provide maintenance, work-order, and status reporting. Facilities not operating at solicitation time are included for unit-price purposes, but maintenance is ordered only if they reopen. - Other named vendors: No reseller or service vendor is identified in the provided opportunity materials. The named equipment companies above are manufacturers, not identified bidders or resellers.

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO FAR Part 12 Acquisition of Commercial Products and Commercial Services.  This announcement constitutes this requirement’s only solicitation and a separate written solicitation will NOT be issued.    

The Regional Contracting Office Hawaii (RCO—HI) has dining facilities (DFAC) large equipment maintenance and repair services requirement (for single soldiers) on US Army Hawaii installations.  This requirement’s solicitation number is W912CN-26-Q-A015.  The contractor shall provide all resources necessary to complete this requirement on the islands of Oahu and the Big Island (in Hawaii).  The solicitation will be a 100% set aside for small business.  The government intends to award a single, firm fixed priced contract with one (1) base year and four (4) option years.  This solicitation incorporates provisions and clauses by reference.  The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Award will be conducted under the provisions of Revolutionary FAR Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Army Federal Acquisition Regulation Supplement (AFARS).  The prospective quoter must be registered in the System for Award Management (SAM) to be considered for award.  It is the prospective quoter’s  responsibility to monitor this solicitation for the release of amendments (if any) or other information pertaining to the solicitation. 

Refer to the attached solicitation, technical exhibits (i.e. equipment lists and forms), and spreadsheet.  Prospective vendors must complete the attached solicitation and spreadsheet.  Prospective vendors must submit a quote, completed spreadsheet, and all items listed in FAR 52.212-’1s Addendum in order to be considered a potential quoter.  Any questions can be addressed to Ms. Melena Faxon via E-mail at melena.d.faxon.civ@army.mil.

All completed quotes, Standard Form (SF) 1449 forms, SF 30 forms, spreadsheets, technical capability narrative, resumes, and licenses/certificates must be submitted to Melena Faxon via E-mail at melena.d.faxon.civ@army.mil on November 30, 2026 at 10:00 AM Hawaii Standard Time (HST). 

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