SAM #36C24827Q0029

VA market research for a cost-per-test microbiology testing platform

The Department of Veterans Affairs is conducting market research for a complete microbiology testing platform at James A. Haley Veterans’ Hospital. - Government buyer: Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8); James A. Haley Veterans Hospital’s Pathology and Laboratory Medicine Service. The notice identifies David Griganavicius as the contact. - Procurement: An all-inclusive cost-per-test service covering culture incubation, organism identification, antimicrobial susceptibility testing, and MALDI-TOF mass spectrometry identification. This is market research, not an award. - OEMs and vendors: No product manufacturers, OEMs, resellers, or other commercial vendors are named in the supplied materials. No models or part numbers are specified. - Equipment requested: Two automated blood culture analyzers, two ID/AST analyzers (one with capacity for more than 100 cards and one for more than 50), and one MALDI-TOF microorganism identification system. The requirement also includes instrumentation, software, workstations, barcode scanners, printers, UPS equipment, reagents, calibrators, quality-control materials, and consumables. - Estimated annual testing menu: 15,000 routine blood culture sets; 2,000 fungal cultures; 15,000 bacterial identification tests; 2,000 yeast identification tests; 15,000 bacterial susceptibility tests; 15,000 MALDI-TOF bacterial identifications; and 2,000 MALDI-TOF yeast identifications. These are estimates, not guaranteed minimum volumes; tiered pricing is requested. - Notable requirements: Provide installation, validation, assay and software verification, training, bidirectional interfaces compatible with VA laboratory systems and applicable HL7 requirements, data-management support, maintenance, upgrades, and technical support. The system must support barcode traceability, quality-control management, required identification and resistance reporting, and the specified analyzer capacities. Telephone support must be available 24/7 with follow-up within one hour; on-site response is required within 24 hours when needed. - Contract details: No period of performance or contract value is specified in the supplied materials.

Description

SOURCES SOUGHT NOTICE 36C24827Q0029

DISCLAIMER THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. This notice is issued solely for information and planning purposes only and does not constitute a solicitation. The submission of any information is purely voluntary. The Government assumes no financial responsibility for any costs incurred in responding. Respondents are solely responsible for all expenses associated with responding to this notice. Responses to this notice are not offers of any type and cannot be accepted by the Government to form a binding contract. All information received in response to this notice that is marked as proprietary will be handled accordingly. Any respondent to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work/need. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time. General This is a Sources Sought in support of the Lab at James A. Haley Veterans Hospital (JAHVH) located at 13000 Bruce B. Downs Blvd., Tampa, FL 33612, is conducting this market research survey to identify potential qualified sources capable of meeting the need identified in the attached DRAFT Statement of Need, for a Microbial Incubation ID and Susceptibility CPT (Cost Per Test). Information collected from this notice may be used to identify potential qualified sources of supply. If a solicitation is issued, the Government will do so in accordance with the most current Federal Acquisition Circular (FAC), current FAC 2026-01, effective 03/13/2026. The North American Industry Classification System (NAICS) number is 334516 (Analytical Laboratory Instrument Manufacturing). The NAICS size standard is 1,000 Employees. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. All interested parties shall respond no later than 11/10/2026 at 5:00PM EST. Submit responses via email to David Griganavicius at David.griganavicius@va.gov. Telephone and facsimile responses will not be accepted. When responding via email, ensure the subject line is titled with: Sources Sought 36C24827Q0029 Microbial Incubation ID and Susceptibility CPT. No responses will be accepted after this date and time. FOB: Destination Location identified: James A. Haley Veterans Hospital (JAHVH), 13000 Bruce B. Downs Blvd., Tampa, Florida 33612

Invitation to respond: All capable respondents are welcome to respond to this notice and provide a brief capability statement that addresses the information in this notice and the attached Draft Statement of Need. RESPONDENTS INFORMATION TO INCLUDE: Company Name & Address.

SAM Unique Entity ID.

POC Name, Email & Phone.

SBA Socioeconomic Status (if any).

Business Size Status for NAICS 334516.

Identify if you have a contract vehicle that can be utilized for the scope of the requirements in the attached Draft Statement of Need (e.g. GSA FSS, NASA SEWP, etc). Identify the agency and contract number.

Provide clear evidence of capability to meet the salient and functional requirements in the attached statement of need. Explicitly identify any product offered and provide brochure or technical information necessary as part of the evidence.

Respondents are requested to quickly survey and identify if they can provide the complete test menu requested and/or identify what percentage of the menu can be provided. Identify which items would be open market or GSA FSS/ and schedule number , or other specific sourcing solution and contract # available.

A normal planning expectation time estimate that is inclusive of:

Time needed to deliver analyzers, incubators, and any other required hardware component for system operation. Time needed for validation / correlation of new analyzers with existing instrumentation. Time needed for software build / validation, including instrumentation use and rule build for result verification/ auto-verification.

Identify the manufacturing country of origin if anticipated capable product(s) are known.

Authorized distributor letter from the manufacturer (If the responding party is not the OEM).

If the offered product is domestic, will the responding party acquire the products from a small or large business manufacturer?

Identify if subcontracting is standard for industry in meeting the Draft Statement of Need.

Does the respondent s equipment currently have an approved Pre Procurement Assessment and Implementation for Medical Devices/Systems (VA Directive 6550 Appendix A).

Identify if any industry standards not listed should be considered (e.g. ISO XXXX, etc..).

NOT REQUIRED: Identify if there is a question to the draft statement of need at this time. If a solicitation is issued in the future, there will be a specific opportunity for questions. NOTE: Capability statements must be brief. We recommend only including necessary information. Statements should be 1 3 pages, with a 5-page maximum. Equipment brochures may be added separately and not included in the 5-page limitation. This notice is only for market research purposes and not intended as a burdensome response requirement. Additional Links:Department of Veterans Affairs

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