SAM #IFB-CO-424392-ARA

NCIA procurement for an 11-meter-or-larger X-band SATCOM antenna, radome, and installation in Greece

NCIA is seeking a complete X-band SATCOM antenna and radome installation for its Atalanti ground station in Greece. - Opportunity: NATO Communications and Information Agency (NCIA) procurement announced by the U.S. Department of Commerce, Bureau of Industry and Security (DOC BIS); solicitation reference IFB-CO-424392-ARA. - Main equipment: One SATCOM anchor-station antenna with a diameter of at least 11 meters, plus a rigid, non-inflatable radome. No OEM, manufacturer, or vendor is named in the notice. - System requirements: X-band transmit and receive subsystems, automatic satellite tracking, and integration with the existing monitoring-and-control environment. Include required electrical, data, IF, and monitoring interfaces, cables, waveguides, connectors, and installation materials. - Work and deliverables: Civil and electrical works; installation, integration, testing, commissioning, documentation, training, and transition-to-operations support. Deliverables include a service laptop, interface documentation, and as-built drawings. - Site and safety requirements: Integrate with existing site infrastructure and provide compliant grounding, bonding, lightning protection, safety interlocks, emergency stops, access controls, and maintenance provisions. - U.S. bidder conditions: Potential U.S. prime contractors must be approved for NATO Competitive Procurement, obtain a project-specific Declaration of Eligibility from DOC, maintain an active U.S. facility, and register with NCIA’s Neo eProcurement tool.

Description

The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for one new SATCOM Anchor Station antenna and associated Radome to be installed at Atalanti SATCOM Ground Station in Greece.

To bid on this contract, potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be pre-approved for participation in NATO Competitive Procurement (NCP), 3) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 4) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement 

The reference for the solicitation is IFB-CO-424392-ARA and all correspondence concerning the solicitation should include this reference.

DESCRIPTION OF REQUIREMENT

The Antenna System shall form part of the SATCOM anchoring component and shall support X-band SATCOM operations.

The requirement covers the provision of supplies, installation, integration, and commissioning of a complete SATCOM RF head solution. The solution shall include an antenna with a diameter of at least 11 m, Radome, tracking, transmitting, and receiving subsystems, and all associate civil works and services.

The RF-head will be integrated into the Atalanti/Greece SATCOM Anchoring Component and shall include the required electrical, data, IF and monitoring interfaces necessary for full system operation and integration within the existing site infrastructure.

Objective:

The expected result is a fully installed, integrated, tested, documented and accepted Antenna and Radome installation that:

a. Meets the Antenna SRS, Radome and Civil Work SRS; b. Supports X-band SATCOM transmit and receive operation; c. Provides automatic satellite tracking capability; d. Provides environmental protection through a rigid, non-inflatable Radome; e. Provides compliant civil, electrical, grounding, bonding and lightning protection installation; f. Provides verified M&C integration with the site’s monitoring and control environment g. Provides tested safety interlocks, emergency stops, access controls and maintenance provisions; h. Provides complete documentation, including as-built drawings, training, and transition-to-operations support. Key Deliverables:

Key deliverables include the RF-head and its associated antenna, tracking, Tx and Rx sub-systems; non-inflatable Radome; required civil and electrical works; IF and M&C cabling; installation and integration activities; service laptop; and complete as-built documentation. The contractor shall also provide all necessary cables, waveguides, connectors, interfaces and installation materials required for a complete operational solution. Final deliverables shall include the relevant interface documentation and as-built drawings covering the installed system and associated infrastructure. The complete solution shall be delivered fully installed, integrated with the existing system, tested, commissioned, and ready for operational use.

BECOMING ELIGIBLE TO BID

NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP.  U.S. firms are approved for NCP on a facility-by-facility basis. 

The U.S. NCP application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the NCP application from the following website:

https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato 

DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project - the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project.  DOC will transmit the DOE to the NATO contracting agency.  

IMPORTANT DATES:

Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 12 November 2026

NCIA distributes the solicitation (planned): 16 November 2026

Bid closing (anticipated): 18 January 2027

Contract Award (estimated): 15 February 2027

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