Opportunity
SAM #36C24127Q0039
VA Maine seeks a 36-month lease of Karl Storz or equal endoscopy systems and related equipment
Buyer
Department of Veterans Affairs
Posted
October 27, 2026
Respond By
November 01, 2026
Identifier
36C24127Q0039
NAICS
532283, 423450, 532490
The Department of Veterans Affairs is seeking quotes for leased endoscopy systems and related equipment for VA Maine Healthcare System (Togus). - Government buyer: Department of Veterans Affairs, VA Maine Healthcare System (Togus), NCO1. - OEMs and named vendors: Karl Storz is the named brand for the endoscopy systems and most listed equipment; equal products are permitted. Sony is specifically named for medical-grade printers. - What is requested: A 36-month lease covering endoscopy imaging and video systems, rigid and flexible scopes, urology and gynecology instruments, arthroscopy and ENT equipment, insufflators, electrosurgical equipment, monitors, carts, sterilization containers, printers, and accessories. The detailed product schedule, including quantities and part numbers, is listed below. - Notable requirements: New equipment is due within 45 days of award. The contractor must provide OEM-authorized installation and configuration, on-site clinical and sterile-processing training, software support, and full-service maintenance, including preventive maintenance, repairs, and loaners. Equal-product offers must document compliance with technical, specialty-compatibility, reprocessing, video, integration, and service requirements.
Description
* = Required Field Combined Synopsis/Solicitation Notice Page 1 of 18
Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 of 3/13/2026. The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40 Million. The FSC/PSC is W065. This is an unrestricted solicitation. The VA Boston Healthcare System is seeking to lease Karl Storz Brand Name or Equal Equipment.
Salient Characteristics Offerors proposing an equal product must submit documentation demonstrating full compliance with each characteristic above. Evidence shall include: optical specifications (diameter/length/angle); compatibility matrices for urology/gynecology/ENT/arthroscopy sets; IFUs for reprocessing; monitor and video transport specs (wired 12G SDI and wireless); integration descriptions for digital capture/EHR; and service authorization for installation, training, and maintenance. Partial compliance or undocumented assertions will be deemed technically unacceptable.
Salient Characteristics (Brand Name or Equal) — VA Maine HCS (Togus) System scope and clinical coverageThe offered platform must support endoscopy use across general surgery, urology, gynecology, ENT/airway, and arthroscopy, enabling continuity of clinical workflows and future expandability for these service lines. Imaging performance and modalitiesProvide high resolution imaging suitable for minimally invasive and open procedures.Support 2D and 3D visualization, and NIR/ICG fluorescence imaging for tissue perfusion/structure assessment, consistent with clinical use at VA Maine. Endoscope portfolio and compatibilityMaintain compatibility with rigid, flexible, and disposable endoscopes used in covered specialties.Rigid optics must include a portfolio spanning diameters from approximately 2.7–10 mm and lengths from ~11–53 cm, with optical geometries at 0°, 30°, 70°, and 120° to support ENT, arthroscopy, gynecology, and urology use cases (or documented equivalents).Provide flexible video cystoscopes and flexible ureterorenoscopes with HD quality imaging for urology procedures. Urology sheaths, bridges, and accessoriesSupply cystoscope sheaths in 19 Fr and 22 Fr sets with compatible obturators and deflecting mechanisms.Provide continuous flow resectoscope sheaths in 26 Fr sets, including visual obturators, working elements (including bipolar), telescope bridges, sealing caps, LUER lock connectors, and standard accessories (e.g., Ellik type evacuator, optical biopsy forceps, 5 Fr flexible grasping forceps).All components shall be mutually compatible and validated for their intended procedures. Arthroscopy and ENT optics and sheathsENT/arthroscopy optics must include 4 mm rigid telescopes at 0°/30°/70° (and 120° where clinically indicated), with high flow and standard sheaths and obturators (blunt/semisharp) suitable for corresponding anatomy. Gynecology optics and instrumentsProvide autoclavable rigid scopes in the ~2.9–5 mm range and sheaths at ~5 mm with 5 Fr channels, supporting routine diagnostic and operative hysteroscopy.Include semi rigid 5 Fr instruments (biopsy/tenaculum forceps, scissors, spoon forceps) and appropriately sized instrument trays. Insufflation and gas managementProvide insufflators appropriate for laparoscopic procedures, with universal power (100–240 VAC, 50/60 Hz) and accessories (e.g., dual yoke CO₂ hose assemblies) required for safe, consistent performance. Video transport, carts, and connectivityInclude mobile endoscopy carts/stands that safely house processor, light source, monitor(s), printer, and accessories; with cable management, locking storage, and integrated power isolation/conditioning.Support wired 12G SDI connectivity and wireless video transmission capabilities suitable for the OR environment, with associated cabling/power accessories. Displays and image capture/printingProvide medical grade monitors (e.g., 27–32" 4K/HD) suitable for surgical visualization.Include video capture and recording solutions compatible with clinical workflows, and medical grade printers for image/document output where required. Sterile processing and container systemsFurnish validated sterilization trays and rigid container systems sized to protect and process camera heads, rigid scopes (e.g., 4 mm × 18 cm; 5.5 mm × 35 cm; 10 mm × 31 cm), and flexible CMOS/video scopes.OEM IFUs for cleaning/disinfection/sterilization must align with current SPS capabilities; no new, unsupported equipment or steps may be required. Integration with digital platforms and EHRThe solution must support integration with digital capture/imaging platforms and current/future EHR systems, enabling workflow friendly documentation and data exchange consistent with VA Maine’s environment. Installation, training, service, and lifecycle supportProvide OEM authorized installation and configuration, on site training for clinical and SPS staff, and full service maintenance (PM, repair, loaners) for the lease term.Maintain equipment in operational condition with documented service response and preventive maintenance schedules. Delivery and performance periodDeliver all new equipment within 45 days of award and maintain performance for the 36 month lease (base + two option years), as defined by the PWS.
All interested companies shall provide quotations for the following: Performance Work Statement (PWS) Lease Contract — Endoscopy SystemsVA Maine Healthcare System (Togus)
<p><strong>1.0 PURPOSE</strong></p>
<p>This Performance Work Statement (PWS) defines the requirements for a NEW 36-month Fair Market Value (FMV) lease of endoscopy video systems, insufflators, wireless systems, and related components for VA Maine HCS Togus. The scopes included in this leased system provide clinicians with the visualization tools required for a wide range of surgical, diagnostic, and therapeutic procedures across multiple specialties. These scopes enable:</p>
<ul>
<li>High resolution 2D, 3D, and NIR/ICG imaging to support precision in minimally invasive and open surgeries.</li>
<li>Compatibility with existing flexible, rigid, and disposable endoscopes, ensuring continuity of clinical workflows and future expandability.</li>
<li>Standardization across specialties, including general surgery, urology, gynecology, ENT, airway, and arthroscopy, promoting efficient cross departmental utilization.</li>
<li>Enhanced patient safety through improved visualization, ergonomic design, and integration with digital capture, imaging platforms, and current/future EHR systems.</li>
<li>Streamlined sterilization and processing using compatible container systems designed for various scope sizes and types.</li>
</ul>
<p><strong>2.0 BACKGROUND</strong></p>
<p>VA Maine requires modernization and continuation of video endoscopy capabilities.</p>
<p><strong>3.0 SCOPE</strong></p>
<p>The Contractor shall provide a NEW leased equipment solution including all equipment listed, OEM installation, configuration, training, software support, and full service maintenance.</p>
<p><strong>4.0 EQUIPMENT LIST</strong></p>
<table>
<thead><tr><th>ITEM NUMBER</th><th>DESCRIPTION</th><th>Qty</th></tr></thead>
<tbody>
<tr><td>UI600</td><td>INSUFFLATOR ENDOFLATOR® +, POWER SUPPLY 100-240 VAC, 50/60 HZ</td><td>4</td></tr>
<tr><td>TZ110-KT</td><td>TRANSMITTER TZ112US + RECEIVER TZ111 TZ112US + TZ111</td><td>3</td></tr>
<tr><td>9402-9</td><td>DUAL POWER BRICK HOLDER FOR 9402 STAND</td><td>3</td></tr>
<tr><td>XUSM0019</td><td>BIFURCATED POWER CORD, 15FT FOR ZEROWIRES/TM343</td><td>3</td></tr>
</tbody>
</table>
<table>
<thead><tr><th>ITEM NUMBER</th><th>DESCRIPTION</th><th>Qty</th></tr></thead>
<tbody>
<tr><td>TC201US-KT</td><td>IMAGE1 S CONNECT II MODULE KIT</td><td>3</td></tr>
<tr><td>TC304US</td><td>CCU, MODULAR, 4U-LINK, US</td><td>3</td></tr>
<tr><td>TC301US</td><td>CCU, MODULAR, IMAGE1 S X-LINK, US</td><td>3</td></tr>
<tr><td>TH121</td><td>IMAGE1S 4U RUBINA, OPAL1 NIR/ICG</td><td>12</td></tr>
<tr><td>495ND</td><td>LIGHT CABLE, 3.5MM X 300CM. LGTH 9.8 FT</td><td>13</td></tr>
<tr><td>KSZ-39301HCTS</td><td>CONTAINER SYSTEM, CAMERA HEADS</td><td>12</td></tr>
<tr><td>TL400</td><td>Power LED RUBINA, OPAL1 NIR/ICG</td><td>3</td></tr>
<tr><td>TL005</td><td>Triple Adapter f. Light Source</td><td>3</td></tr>
<tr><td>UI500-KT1</td><td>ENDOFLATOR 50L KIT</td><td>3</td></tr>
<tr><td>WD350-KT</td><td>AIDA BELLA W/SMARTSCREEN AND SWL</td><td>3</td></tr>
<tr><td>WU1333</td><td>SONY UP-DR80MD MEDICAL GRADE PRINTER</td><td>3</td></tr>
<tr><td>TM343</td><td>32" 4K UHD LED Monitor</td><td>6</td></tr>
<tr><td>XUSM0015</td><td>VIDEO CART VT, 40U</td><td>3</td></tr>
<tr><td>XUSM0007</td><td>DUAL YOKE CO₂ HOSE ASSEMBLY</td><td>3</td></tr>
<tr><td>9402</td><td>UNIVERSAL VARIABLE HEIGHT MONITOR STAND</td><td>3</td></tr>
<tr><td>TC008</td><td>12G-SDI CABLE, 33 FT, 10M</td><td>4</td></tr>
<tr><td>INITIATE-CONFIG-0</td><td>VIDEO CONFIGURATION SERVICES FEE TIER 0</td><td>4</td></tr>
<tr><td>TC201US-KT</td><td>IMAGE1 S CONNECT II MODULE KIT</td><td>1</td></tr>
<tr><td>TC304US</td><td>CCU, MODULAR, 4U-LINK, US</td><td>1</td></tr>
<tr><td>TC301US</td><td>CCU, MODULAR, IMAGE1 S X-LINK, US</td><td>1</td></tr>
<tr><td>TL400</td><td>Power LED RUBINA, OPAL1 NIR/ICG</td><td>1</td></tr>
<tr><td>TL005</td><td>Triple Adapter f. Light Source</td><td>1</td></tr>
<tr><td>UI500-KT1</td><td>ENDOFLATOR 50L KIT</td><td>1</td></tr>
<tr><td>WU1333</td><td>SONY UP-DR80MD MEDICAL GRADE PRINTER</td><td>1</td></tr>
<tr><td>26046ARA</td><td>HOPKINS RUBINA 0°, NIR/ICG, Ø 5 mm</td><td>8</td></tr>
<tr><td>26046BRA</td><td>HOPKINS RUBINA 30°, NIR/ICG, Ø 5 mm</td><td>8</td></tr>
<tr><td>26003ARA</td><td>HOPKINS RUBINA 0°, NIR/ICG, Ø 10 mm</td><td>8</td></tr>
<tr><td>26003BRA</td><td>HOPKINS RUBINA 30°, NIR/ICG, Ø 10 mm</td><td>8</td></tr>
<tr><td>KSZ-39301BS</td><td>CONTAINER SYSTEM, 2 SCOPES TO 5.5MMX35CM</td><td>6</td></tr>
<tr><td>KSZ-39301CS</td><td>CONTAINER, 2 RIGID SCOPES, 10MM X 31CM</td><td>6</td></tr>
<tr><td>28731BWA</td><td>HOPKINS Telescope 30°, 4 mm, 18 cm</td><td>8</td></tr>
<tr><td>28731CWA</td><td>HOPKINS Telescope 70°, 4 mm, 18 cm</td><td>4</td></tr>
<tr><td>28136DS</td><td>High-Flow Arthroscope Sheath</td><td>8</td></tr>
<tr><td>28136BT</td><td>Obturator, semisharp</td><td>8</td></tr>
<tr><td>KSZ-39301AS</td><td>CONTAINER, 2 RIGID SCOPES, 4MM X 18CM</td><td>2</td></tr>
<tr><td>28208BA</td><td>HOPKINS Telescope 30°, 2.7 mm, 11 cm</td><td>2</td></tr>
<tr><td>28133DS</td><td>Arthroscope Sheath</td><td>2</td></tr>
<tr><td>28133BC</td><td>Obturator, blunt</td><td>2</td></tr>
<tr><td>27005AA</td><td>HOPKINS Telescope 0°, 4 mm, 30 cm</td><td>2</td></tr>
<tr><td>27068DK</td><td>SACHSE Urethrotome Sheath, Set</td><td>2</td></tr>
<tr><td>27068DO</td><td>Obturator, for 27068D</td><td>2</td></tr>
<tr><td>27050E</td><td>Working Element</td><td>2</td></tr>
<tr><td>27068CD</td><td>Telescope Bridge</td><td>2</td></tr>
<tr><td>39312D</td><td>TRAY, RESECTION INSTRUMENT SET</td><td>2</td></tr>
<tr><td>27005BA</td><td>HOPKINS Telescope 30°, 4 mm, 30 cm</td><td>8</td></tr>
<tr><td>27005CA</td><td>HOPKINS Telescope 70°, 4 mm</td><td>4</td></tr>
<tr><td>27005EA</td><td>HOPKINS Telescope 120°, 4mm</td><td>4</td></tr>
<tr><td>11278VSUEK</td><td>VIDEO-URETERO-RENOSCOPE FLEX XC</td><td>8</td></tr>
<tr><td>KSZ-39406AS-ZBZ</td><td>CONTAINER SYSTEM, FLEX CMOS SCOPE SET</td><td>4</td></tr>
<tr><td>27010LA</td><td>Uretero-Renoscope, 7 Fr., 43cm</td><td>2</td></tr>
<tr><td>39301LC</td><td>TRAY, STRAIGHT EYEPIECE URETEROSCOPE</td><td>2</td></tr>
<tr><td>27026DAK</td><td>Cystoscope Sheath, 19 Fr., Set</td><td>6</td></tr>
<tr><td>27026BAK</td><td>Cystoscope Sheath, 22 Fr., Set</td><td>6</td></tr>
<tr><td>27026EF</td><td>Catheter Deflecting Mechanism</td><td>6</td></tr>
<tr><td>27025GA</td><td>Telescope Bridge</td><td>6</td></tr>
<tr><td>27072BSA</td><td>Optical Biopsy Forceps</td><td>6</td></tr>
<tr><td>27502</td><td>LUER-Lock Tube Connector</td><td>12</td></tr>
<tr><td>27550A-10</td><td>Sealing Cap</td><td>2</td></tr>
<tr><td>27050SCK</td><td>Resectoscope Sheath, 26 Fr., Set</td><td>6</td></tr>
<tr><td>27040SLK</td><td>Resectoscope Sheath, 26 Fr., Set</td><td>6</td></tr>
<tr><td>27048CK</td><td>Deflecting Obturator, 24/26 Fr.</td><td>6</td></tr>
<tr><td>27050BK</td><td>Visual Obturator, for sheaths 24/26 Fr</td><td>6</td></tr>
<tr><td>UH801</td><td>Bipolar High Frequency Cord, 400 cm</td><td>8</td></tr>
<tr><td>27040EB</td><td>Working Element, bipolar</td><td>6</td></tr>
<tr><td>27224</td><td>ELLIK Evacuator</td><td>6</td></tr>
<tr><td>27224A</td><td>Connector with Tube, for 27224</td><td>3</td></tr>
<tr><td>UH400U-KT</td><td>AUTOCON® III 400 W/ TWO-PEDAL FOOTSWITCH</td><td>2</td></tr>
<tr><td>9700AC</td><td>CART FOR AUTOCON III 400 ESU</td><td>2</td></tr>
<tr><td>27770E</td><td>Coagulating Electrode, 8 Fr.</td><td>6</td></tr>
<tr><td>26006M</td><td>Unipolar High Frequency Cord, 300 cm</td><td>6</td></tr>
<tr><td>27092AMA</td><td>HOPKINS Telescope 6°</td><td>1</td></tr>
<tr><td>27292AMA</td><td>HOPKINS Telescope 6°</td><td>1</td></tr>
<tr><td>27325BA</td><td>HOPKINS Telescope 30°, 3.5 mm</td><td>2</td></tr>
<tr><td>27027KLK</td><td>Cystoscope Sheath, 22 Fr., Set</td><td>2</td></tr>
<tr><td>27027NL</td><td>Telescope Bridge</td><td>2</td></tr>
<tr><td>27027E</td><td>Catheter Deflecting Mechanism</td><td>2</td></tr>
<tr><td>27040EO</td><td>Working Element, bipolar</td><td>2</td></tr>
<tr><td>27051PLK</td><td>Resectoscope Sheath, 26 Fr., Set</td><td>2</td></tr>
<tr><td>27040BB</td><td>Standard-Obturator</td><td>2</td></tr>
<tr><td>PV27051B</td><td>SCHMIEDT Visual Obturator, 24/26 Fr.</td><td>2</td></tr>
<tr><td>26120BA</td><td>HOPKINS Telescope 30°, 2.9 mm, 30 cm</td><td>4</td></tr>
<tr><td>26153EA</td><td>Hysteroscope Sheath, 5 mm</td><td>3</td></tr>
<tr><td>26161VB</td><td>Inner Sheath, Ø 3.8 mm</td><td>3</td></tr>
<tr><td>26159UHW</td><td>Biopsy and Grasping Forceps, 5 Fr.</td><td>3</td></tr>
<tr><td>26159EHW</td><td>Scissors, blunt, 5 Fr., 34 cm</td><td>3</td></tr>
<tr><td>26159BHW</td><td>Biopsy Spoon Forceps, 5 Fr.</td><td>3</td></tr>
<tr><td>26159H</td><td>Tenaculum Grasping Forceps, 34 cm</td><td>3</td></tr>
<tr><td>27502</td><td>LUER-Lock Tube Connector</td><td>3</td></tr>
<tr><td>39314A</td><td>TRAY, BETTOCCHI HYSTEROSCOPY INSTRUMENTS</td><td>3</td></tr>
<tr><td>7230AA</td><td>HOPKINS Telescope 0°, 4 mm, 18 cm</td><td>6</td></tr>
<tr><td>7230BA</td><td>HOPKINS Telescope 30°, 4 mm, 18 cm</td><td>6</td></tr>
<tr><td>KSZ-39301AS-ZBZ</td><td>CONTAINER SYSTEM, 2 SCOPES TO 4MMX18CM</td><td>4</td></tr>
<tr><td>12015AA</td><td>HOPKINS Telescope 0°, 5.5 mm, 53 cm</td><td>2</td></tr>
<tr><td>39316A-ZBD</td><td>ESOPHAGOSCOPE STERILIZATION TRAY</td><td>2</td></tr>
<tr><td>20040241US-UG</td><td>USB SILICONE KEYBOARD, W/US EN CHAR SET</td><td>2</td></tr>
<tr><td>XUSM0001-UG</td><td>Compact Endoscopy Cart W/ drawer, UG</td><td>2</td></tr>
<tr><td>WU1333-UG</td><td>SONY UP-DR80MD MEDICAL GRADE PRINTER</td><td>2</td></tr>
<tr><td>11272VHUK-TL</td><td>FLEXIBLE VIDEO CYSTO HD-VIEW, SCOPE</td><td>16</td></tr>
<tr><td>27425FG</td><td>Forceps, 5 Fr., flexible, 60 cm</td><td>6</td></tr>
<tr><td>KSZ-39406AS-ZBZ</td><td>CONTAINER SYSTEM, FLEX CMOS SCOPE SET</td><td>3</td></tr>
<tr><td>TH110-HN</td><td>IMAGE1 S HX, CAMERA HEAD, 1080P HD, HN</td><td>4</td></tr>
<tr><td>KSZ-39301HCTS-ZBD</td><td>HIGH DEF CAMERA HEAD CONTAINER</td><td>4</td></tr>
<tr><td>40160040</td><td>Stroboscopy Kit for TP101 and TP100</td><td>3</td></tr>
<tr><td>495NA-ENT</td><td>LIGHT CABLE, 3.5MM X 230CM</td><td>3</td></tr>
<tr><td>XUSM0013-HN</td><td>Compact Endoscopy Stand, HN</td><td>3</td></tr>
<tr><td>XUSM0012-HN</td><td>PLATINUM CART FOR VIDEO INTUBATION</td><td>2</td></tr>
<tr><td>495NA-ENT</td><td>LIGHT CABLE, 3.5MM X 230CM</td><td>1</td></tr>
<tr><td>KSZ-39301HCTS-ZBD</td><td>HIGH DEF CAMERA HEAD CONTAINER</td><td>1</td></tr>
<tr><td>WU1333</td><td>SONY UP-DR80MD MEDICAL GRADE PRINTER</td><td>4</td></tr>
<tr><td>XUSM0003</td><td>27" 4K 12G LED MONITOR</td><td>3</td></tr>
</tbody>
</table>
<p><strong>5.0 REQUIREMENTS</strong></p>
<p>The Contractor shall deliver all new equipment within 45 days, install and configure systems, provide full service maintenance, respond to service needs, offer training, and maintain all equipment in operational condition.</p>
<p><strong>6.0 PERIOD OF PERFORMANCE</strong></p>
<p>The NEW lease contract period of performance is 36 months from date of award.</p>
<p><strong>7.0 PLACE OF PERFORMANCE</strong></p>
<p>VA Maine Healthcare System — Togus, 1 VA Center, Augusta, ME 04330.</p>
<p><strong>8.0 DELIVERABLES</strong></p>
<p>Installation reports, PM documentation, repair logs, training records, equipment inventory, and end of lease transition support.</p>
<p><strong>Records Management Language for Statement of Work (SOW)</strong></p>
<p>The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:</p>
<p>Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.</p>
<p>Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.</p>
<p>Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.</p>
<p>Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.</p>
<p>Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.</p>
<p>The Government Agency owns the rights to all data/records produced as part of this contract.</p>
<p>The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.</p>
<p>Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].</p>
<p>No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.</p>
<p>Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.</p>
Supplies/Services ITEM NUMBERDESCRIPTIONCONTRACT PERIODQUANTITYUNIT OF MEASURE 0001MONTHLY LEASEBase12MO 0002MONTHLY SCOPE SERVICEBase12MO 1001MONTHLY LEASEOption 112MO 1002MONTHLY SCOPE SERVICEOption 112MO 2001MONTHLY LEASEOption 212MO 2002MONTHLY SCOPE SERVICEOption 212MO
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.240-90 Security Prohibitions and Exclusions Representations and Certifications, 52.242-91 Security Prohibitions and Exclusions, 52.240-92 Security Requirements, and 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show: The solicitation number; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; Terms of any express warranty; Price and any discount terms; “Remit to” address, if different than mailing address; Acknowledgment of Quotation Amendments; Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. Late submissions, modifications, revisions, and withdrawals of quotes. Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due. Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is “late” and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. The overall ranking of all Offerors when any ranking was developed by the agency during source selection. A summary of the rationale for award. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is planning to submit a quote for a Government Request.
E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Provision) FAR NumberTitleDate 52.216-1TYPE OF CONTRACT (DEVIATION)NOV 2025 52.240-90SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (DEVIATION)NOV 2025 52.204-7SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION)NOV 2025 52.214-21DESCRIPTIVE LITERATUREAPR 2002 52.229-11TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND REPRESENTATIONJUN 2020 852.239-75INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICEFEB 2023 (End of Addendum to 52.212-1)(End of provision)
52.212-2 Evaluation Commercial Products and Commercial Services ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Basis for Award. The Government will award a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price Speed of Delivery Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) that is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified with the SBA at the time of both quotation submission and the time of award and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA Small Business Search and meet federal small business size standards for the NAICS code assigned to this solicitation at the time of both quotation submission and award. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. Speed of Delivery: The Government will evaluate Speed of Delivery based on the total number of calendar days proposed by the offeror to complete delivery of all required items. Offerors shall clearly identify their proposed delivery timeframe. The Government will compare the proposed delivery timeframes, with shorter delivery periods receiving more favorable consideration. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2025] ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor. (End of Clause) C.2 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation. (End of Clause) C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Clause) FAR NumberTitleDate 52.203-17CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTSNOV 2023 52.240-91SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION)NOV 2025 852.232-72ELECTRONIC SUBMISSION OF PAYMENT REQUESTSNOV 2018 52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION)NOV 2025 852.203-70COMMERCIAL ADVERTISINGMAY 2018 852.215-70SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEVIATION)JAN 2023 852.215-71EVALUATION FACTOR COMMITMENTSOCT 2019 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025) 52.219-8 Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025) 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) 52.222-37 Employment Reports on Veterans. (JUN 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) 52.223-23 Sustainable Products. (MAY 2024) (DEVIATION NOV 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.217-4 Evaluation of Options Exercised at Time of Contract Award (JUN 1988) (DEVIATION NOV 2025) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.225-5 TRADE AGREEMENTS 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021) (End of Addendum to 52.212-4)
All responses shall be sent to the Contracting POC Manasés Cabrera at manases.cabrera@va.gov. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.” OR “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 11/1/2026 at 4:30 PM via email. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contracting POC Manasés Cabrera at manases.cabrera@va.gov