South Dakota Posting Board #26RFI20414

USD market research for clinical rotation scheduling software

The University of South Dakota is gathering market information on software to manage Pillar 3 clinical rotation schedules. - Government buyer: University of South Dakota (USD), Auxiliary Services; Chris Phillips, Director of Auxiliary Services. - Opportunity: Request for information (RFI) about a clinical rotation scheduling platform. This is market research, not a purchase commitment. - OEMs and vendors: No software OEMs, products, or vendors are named in the notice. - Requested platform: Support student schedule building and configurable lottery release; post-lottery changes and rotation swaps; Registrar and department-assistant approvals; drop/add activity; lockouts and exception requests; and role-based permissions. - Prevent duplicate scheduling and enforce course duration, credit-hour, prerequisite, specialty, and capacity rules; support rotation availability and shared-capacity “sister courses.” - Provide course-linked document storage, spreadsheet exports, monthly elective reports, configurable reports and dashboards, notifications, historical records, and audit logs. - Information requested from vendors: Describe hosting, availability, backup and disaster recovery, scalability, security and privacy controls, FERPA-related practices, certifications or assessments, data ownership and residency, integrations and APIs, implementation, training, support, and service commitments. - Costs and term: Provide itemized cost estimates for three- and five-year use, including subscriptions or maintenance, implementation/services, support, interfaces, and other costs. No purchase quantity, part number, or actual period of performance is specified. - Examples referenced: Surgery, Emergency Room, Sub-Internship, Rural Family Medicine, Transition to Residency, and Student Affairs.

Description

The University of South Dakota is requesting information about scheduling software for planning and administering Pillar 3 clinical rotation schedules. The platform should support advance schedule creation and lottery release, post-lottery changes and swaps, approval workflows, ongoing drop/add activity, lockout periods, scheduling safeguards, availability controls, and reporting and exports. USD also seeks information about technical capabilities, integrations, security and privacy, implementation, training, support, and estimated costs, including three- and five-year estimates. This RFI is for market research and information-gathering purposes and may inform a future procurement.

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