City of Jacksonville #18312-27

Triedata Clerk E-Certify system and certified records services for the City of Jacksonville

The City of Jacksonville is seeking a three-year single-source procurement of Triedata’s electronic certified records system and related services. - Government buyer: City of Jacksonville, through the Duval County Clerk of Court / Clerk of the Circuit and County Courts, Duval County, Florida. The procurement offices identified include the Constitutional Offices, Finance & Administration Department Procurement Division, and the Clerk’s Purchasing Department. - OEM: Triedata, Inc. is the named provider and claims to be the sole source for its proprietary Clerk E-Certify system. - Products and services: Clerk E-Certify generates and delivers electronic certified Official Records and Court Records. The procurement also covers system upgrades and maintenance. The two quoted record services each list a quantity of 1; no part numbers are specified. - Notable capabilities and terms: The system integrates Federal Bridge Certification, website interfaces, payment processing, and multiple delivery options. It produces self-validating, tamper-evident electronic certified records and provides unlimited document capacity for Clerk and government-agency use. - Fees and ceiling: Each records service is $850 per month when fewer than 900 paid online customer documents are processed in that month. The combined maximum monthly agency fee is $1,700; online customer fees remain as stated in the agreement. Total contract expenditure is not expected to exceed $61,200. - Performance: Three-year term with monthly billing; no option years are specified.

Description

The solicitation is for a three-year term for the Triedata E-Certify System, which generates and delivers electronic certified Official Records and Court Records. The procurement documents identify the purchase as a single-source award to Triedata, Inc. The service term is February 5, 2027, through February 4, 2030, and the total contract expenditure is not expected to exceed $61,200. The system includes Clerk and government agency use, with online customer fees handled as set forth in the agreement.

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