Oregon Buys #S-73000-00018040

ODOT Certification User Group planning, training, and facilitation services

The Oregon Department of Transportation is seeking facilitation and organizational support for its Certification User Group and Local Agency Certification Program. - Government buyer: Oregon Department of Transportation (ODOT), Procurement Office; Salem, Oregon. - OEMs and vendors: No commercial OEMs, vendors, or products are named. ODOT, local agencies, and the Federal Highway Administration (FHWA) are identified as sources of subject-matter expertise. - Requested services: - Plan, prepare, facilitate, and close out one annual CUG meeting and one summer workshop each year. - Plan and facilitate up to two additional training or stakeholder workshops per year, when authorized. - Support up to four CUG steering committee meetings and four related project-team planning meetings per year, plus up to ten subcommittee meetings. - Provide up to 35 hours of other authorized stakeholder support during the one-year term. - Develop training and meeting materials and, if authorized, a CUG transition plan with recommendations, document handover materials, and a facilitator guide. - Notable requirements: Provide agendas, session plans, meeting notes, reports, communications, and workshop closeout materials as applicable. ODOT provides meeting space or an online platform and handles participant notifications and rosters. Work is managed to schedule and budget; labor is billed at approved fully loaded rates, with authorized direct non-labor expenses billed at cost.

Description

The Oregon Department of Transportation is seeking services to support the Certification User Group and stakeholder engagement for the Local Agency Certification Program. Work includes planning and facilitating annual meetings, trainings, and workshops; supporting CUG committees and teams with communication, work planning, and goal setting; and developing training content and materials. ODOT anticipates awarding one Service Order Contract with an initial term of one year and options to extend. Offers are due November 16, 2026, at 2:00 PM.

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