Massachusetts COMMBUYS #BD-27-1036-EDU02-EDU02-134845

Massachusetts Student Portal MVP for Direct Admissions

Massachusetts is procuring a secure Student Portal MVP to support Direct Admissions and related student enrollment workflows. - Government buyer: Massachusetts Executive Office of Education (EOE), including EOE IT, on behalf of the Department of Higher Education (DHE), in coordination with the Department of Elementary and Secondary Education (DESE). - Procurement: One firm-fixed-price service to design, develop, implement, transition, and support a Commonwealth-owned Student Portal MVP. The stated budget cap is $650,000. - Requested capabilities: Student authentication through MyMassGov; review of admissions opportunities; a “Claim My Spot” enrollment-intent workflow; student confirmations and transaction history; DHE admissions-file processing, administration, reporting, and audit functions; and secure data exchange with participating institutions. - Notable requirements: Host in the Commonwealth’s AWS environment; use infrastructure as code, with Terraform preferred; provide secure API authentication, encryption, role-based access, audit logging, and support for security testing. The portal must be accessible, mobile-responsive, scalable, and suitable for high concurrent student use. Delivery includes quality assurance, documentation, training, and knowledge transfer, with iterative Agile practices and AI-DLC practices under human oversight. - Named platforms: AWS is the specified cloud environment and MyMassGov is the named authentication integration. No product manufacturer or implementation vendor is identified by name. - Additional pricing: Bidders must disclose third-party products, services, licenses, and related costs, and provide proposed fixed-price milestones. Hourly rates are requested for potential work beyond the MVP scope; rates are fixed for three years, with annual increases capped at 3% thereafter, and include applicable costs and expenses. - Scope boundary: Detailed requirements and acceptance criteria will be refined with DHE and EOE. Future capabilities expressly identified as outside the MVP are not included in the MVP scope.

Description

The Executive Office of Education seeks services to design, develop, implement, and support a new secure, student-centered web portal for students engaging with the Department of Higher Education, initially focused on the Commonwealth’s Direct Admissions initiative. The portal will provide students with access to admissions opportunities and enrollment-intent workflows, alongside administrative and operational capabilities for DHE users and data exchange with participating institutions. The RFQ is restricted to vendors on statewide software contract RFR ITS81, Category 3, User Centered Design and Development. The RFQ states that the MVP is a firm fixed-price procurement with a Commonwealth budget cap of $650,000.

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