Dane County Opengov #2026-RFP-071-PR

Dane County PSAP Consolidation Evaluation and Scenario Analysis

Dane County is seeking an independent evaluation of options for consolidating public safety answering and dispatch operations across the County and participating municipalities. - Government buyer: County of Dane, Public Safety Communications; Dane County Purchasing Division. Megan Rogan is identified as the Purchasing Officer. - Sites and agencies in scope: Dane County Public Safety Communications and the Monona, Middleton, Sun Prairie, and Stoughton police communications centers. - OEMs and vendors: No product OEMs or consulting vendors are named. OpenGov is identified as the County’s eProcurement portal, not as a supplier. - Requested service: An unbiased assessment of full, partial, hybrid, and status-quo PSAP consolidation scenarios, including municipality-specific findings and recommendations. The study is advisory and does not implement consolidation. - Analysis areas: Operations and service impacts; staffing and workload; CAD/RMS and NG911 readiness; radio systems and interoperability; networks, cybersecurity, facilities, continuity, governance, contracts, data migration, transition risks, performance measures, and fiscal, tax-levy, and Wisconsin funding impacts. - Engagement and deliverables: Stakeholder interviews and at least one facilitated municipal workshop; comprehensive report, scenario-based fiscal model, staffing and operational analyses, technology assessment, risk register and mitigation plan, engagement summary, executive presentation, and data/assumptions appendix. - Fixed-price service line items: Project initiation and planning; stakeholder interviews; communications center operational assessment; CAD/RMS and NG911 assessment; radio system assessment; governance analysis; financial and tax-levy modeling; staffing impact analysis; risk assessment; draft report; and final report and presentation. Each is listed as one lump-sum line item. - Cost indication: The solicitation identifies an estimated cost category of $44,000 or more; no firm maximum is provided.

Description

Dane County is seeking proposals for an independent, comprehensive evaluation of the potential consolidation of some or all of the County’s Public Safety Answering Points (PSAPs). The study will assess operational, fiscal, staffing, technology, service, governance, and transition impacts, including possible effects on Wisconsin funding, and compare full, partial, hybrid, and status-quo scenarios. Required work includes stakeholder engagement, technical and operational assessments, fiscal and staffing analyses, risk planning, and a final report and presentation. The study itself will not result in consolidation.

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