San Mateo Opengov #2027-RFP - Informal-00184

Commercial Real Estate Lease-Comparable Database Subscription for San Mateo County

San Mateo County is seeking an online commercial lease-comparable database subscription to support property appraisal and assessment. - Government buyer: County of San Mateo, Office of Assessor-County Clerk-Recorder & Chief Elections Officer; the purchasing office is the San Mateo County Assessor’s Office. - Requested service: A one-year SaaS subscription providing authorized staff with online access to commercial real estate lease-comparable data for mass appraisal and income-approach valuations. - Coverage and data: San Mateo County and the broader San Francisco Bay Area; office, retail, industrial, flex, research and development, and other income-producing properties. Data should include regularly updated and historical executed leases and appraisal-relevant details such as rents, lease terms, concessions, tenant improvements, expense treatment, and source or verification status. - Capabilities and support: Defensible, reproducible searches and reports; location and property filters, mapping, saved or printable reports, common-format exports, and concurrent staff access. The provider must disclose coverage, limitations, and usage or export restrictions, and provide account setup, digital documentation, at least two live virtual training sessions or equivalent on-demand training, updates, and technical support at no additional cost. - Pricing lines: Monthly or annual per-user pricing for up to 30 users, if applicable, and a separate rate for a provider-specified number of users. No specific part numbers or physical products are listed. - Qualifications: Proposers must demonstrate relevant experience and operational readiness and provide a registered business name and UEI. The subscription supplements, rather than replaces, the County’s existing data resources. - OEMs and vendors: No database OEM or prospective subscription vendor is named. OpenGov is identified only as the procurement portal, not as the database provider.

Description

The County of San Mateo is requesting proposals for a one-year software-as-a-service subscription providing online access to a commercial real estate lease comparable database. The database will support the Assessor’s Office in commercial-property mass appraisal under the income approach and must cover San Mateo County and the broader San Francisco Bay Area. Required capabilities include regularly updated and historical lease data, appraisal-level transaction details, defensible search and reporting, concurrent staff access, exports, and technical support. The vendor must configure user access and provide training and documentation before the January 1, 2027 contract start.

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