Illinois BidBuy #27-426DOC-HILLC-B-54678

Hill Correctional Center commercial kitchen exhaust and filter cleaning

Hill Correctional Center is seeking recurring cleaning of its commercial kitchen exhaust systems and filters at its Galesburg, Illinois facility. - Buyer: Illinois Department of Corrections, Hill Correctional Center, in Knox County, Galesburg, Illinois. - OEM identified: Air tech by Delfield, named for the six hood/exhaust systems; no other OEMs or vendors are identified in the solicitation materials. - Requested service: Clean six commercial hoods, nine associated ducts, six exhaust fans, grease-removal devices, accessible plenums, and related components. Clean approximately 55 filters and unbolt and clean the roof vents. - Equipment identifiers and applications: PRE-D1 (bakery oven, 3,600 CFM); PRE-D7 (kitchen oven, 4,400 CFM); PRE-D8 and PRE-D9 (fryers, 6,500 CFM each); PRE-D10 and PRE-D11 (kettles, 11,750 CFM each). The systems’ listed electrical and motor specifications are included in the detailed service line item. - Service term and cadence: Five years of service, with two cleaning visits per year, for ten planned visits total. Cleaning is anticipated in June and December. - Notable site and performance requirements: The duct has a slight bend and no access panel; cleaning is normally performed from the kitchen side. Roof access is through a hatch in the boiler room, and roof vents must be unbolted for cleaning. Work is generally scheduled on weekdays after 4 p.m., excluding State holidays, with the facility Chief Engineer or designee present; a Dietary Manager can conduct a walkthrough before the first cleaning. - Contractor responsibilities: Provide labor, supervision, equipment, cleaning materials, chemicals, and PPE; protect nearby cooking and food-preparation areas; remove waste and leave the area clean; inspect accessible components and report damage or access concerns; provide Safety Data Sheets before service and service documentation after each cleaning. Repairs are not included unless separately authorized. Subcontracting is not allowed.

Description

Hill Correctional Center is seeking bids for a five-year service contract to clean its Dietary Department’s commercial kitchen exhaust systems twice per year. The systems include six commercial hoods, nine ducts, six exhaust fans, grease-removal devices, and related components; the contractor must provide the labor, equipment, materials, and protective measures needed for the work. The contractor must also inspect accessible components, report observed damage or access issues, and remove waste after cleaning. Subcontracting is not allowed, and bids are due November 6, 2026, at 10:00 AM.

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