SAM #PAN41426P0000025815

Environmental compliance support services for Darby Military Community in Italy

The U.S. Army is seeking environmental compliance support for Darby Military Community in Italy. - Government buyer: U.S. Army, 414th Contracting Support Brigade, Regional Contracting Office Italy; support is for the Directorate of Public Works Environmental Division at Darby Military Community in Pisa/Livorno. - Services requested: - Review and maintain environmental management plans, including plans for drinking water, storm water, solid waste, spill response, and asbestos, in accordance with Italian Final Governing Standards. - Coordinate environmental reviews for construction projects and prepare Records of Environmental Consideration and Requests for Environmental Review. - Provide hazardous waste and hazardous materials handler training, plus mock spill exercises, in English and Italian. - Inspect hazardous waste accumulation points, motor pools, and storage tanks monthly; inspect air and wastewater assets annually. - Maintain environmental data in WEBCASS, SWAR Web, and Installation Status Reports. - Prepare technical documentation for Italian environmental permit requests and renewals under D.Lgs. 152/06. - Help verify that third-party water and air monitoring is performed according to contract requirements. - Notable requirements: Firms must be registered to do business in Italy and have an active Italian business registration and VAT number. Personnel must have valid Italian work authorization; proposed key personnel must meet environmental experience or education requirements and demonstrate advanced written and spoken proficiency in English and Italian. - OEMs and vendors: No OEMs, product vendors, or other vendors are identified. No product purchases, part numbers, or quantities are specified.

Description

The 414th Contracting Support Brigade (RCO Italy) intends to issue a competitive Request for Quotation (RFQ) for professional, non-personal Core Environmental Compliance Support Services at the Darby Military Community (DMC) in Pisa/Livorno, Italy.

The Contractor shall act as an independent environmental compliance consultant, providing specialized services to support the environmental engineering and compliance program for the Directorate of Public Works (DPW) Environmental Division (ED). The core tasks are structured under the following seven (7) functional areas:

Environmental Plan Administration: Review, update, and maintain environmental media management plans (including Drinking Water, Storm Water, Solid Waste, Spill Response, and Asbestos) IAW the Italian Final Governing Standards (IFGS). Environmental Review Program Management: Coordinate the environmental review process for Garrison construction projects, including drafting Records of Environmental Consideration (RECs) and Requests for Environmental Review (RERs). Bilingual Training & Spill Exercises: Coordinate and conduct Hazardous Waste Handler (HWH) and Hazardous Material Handler (HMH) classroom training sessions and mock spill response exercises in both English and Italian. Compliance Inspections: Conduct monthly compliance assessments of Hazardous Waste Accumulation Points (HWAPs), motor pools, and aboveground/underground storage tanks, and annual inspections of air and wastewater assets. Database Management: Input and maintain environmental quality tracking data in standard military administrative systems (WEBCASS, SWAR Web, and Installation Status Reports). Host-Nation Permitting Support: Prepare technical engineering documentation to support permit requests and renewals with regional Italian authorities in accordance with Italian Legislative Decree D.Lgs. 152/06. Environmental Monitoring Support: Assist the Garrison in verifying that third-party sampling companies perform water and air monitoring in accordance with contract specifications.

III. Special OCONUS / Host-Nation Eligibility Requirements (Mandatory)

This procurement is restricted to firms legally established and registered to do business within the Host Nation of Italy. Offerors must meet the following mandatory criteria at the time of proposal submission:

Chamber of Commerce (CCIAA) Registration: The offeror must possess a valid, active registration in the Italian Registry of Businesses (Registro delle Imprese) maintained by the local Chamber of Commerce, Industry, Handicraft, and Agriculture (CCIAA), and possess an active Italian VAT number (Partita IVA). Work Authorization: All proposed personnel must be Italian citizens or possess valid, pre-existing Italian work residency and authorization. The Contractor is solely responsible for complying with all Italian labor laws, national collective contracts (CCNL), social security requirements (INPS/INAIL), and employment reporting (including "Centro per l'impiego" documentation). No SOFA Status Sponsorship: The Government will not sponsor or grant Status of Forces Agreement (SOFA) status, tax-exempt privileges, or military-accredited work visas (under the DOCPER process) for any contractor personnel under this contract.

IV. Mandatory System for Award Management (SAM) Registration

In accordance with FAR 52.204-7, all prospective contractors must be registered and active in the System for Award Management (SAM) database prior to submitting an offer.

Offerors must possess an active Unique Entity ID (UEI) and CAGE/NCAGE code registered in SAM. Offers received from companies not active and registered in SAM at the time of proposal submission will be determined legally ineligible for award. Registration can be completed at no cost at www.sam.gov.

V. Key Personnel & Language Standards

Contract Manager: Minimum of three (3) years of experience within the past five (5) years managing professional services or environmental consulting contracts. On-Site Expert: Master’s degree (diploma di laurea quinquennale) in an environmental-related field of study OR a Bachelor’s degree in an environmental field combined with a minimum of three (3) additional years of specialized professional environmental compliance experience in Italy. Language Proficiency: Proposed personnel must meet the Interagency Language Roundtable (ILR) Level 4 (Professional Performance Proficiency) or the Common European Framework of Reference for Languages (CEFR) Level C1/C2 (Proficient User) standard in both written and spoken English and Italian. Post-Award Onboarding: Prior experience with closed US military databases (WEBCASS, SWAR Web, ISR) is preferred but not mandatory. The proposed on-site expert must demonstrate the technical capability to become fully proficient in these military systems within thirty (30) calendar days of contract award and system access.

VI. Anticipated Solicitation Schedule & Contact Information

Anticipated Solicitation Release Date: On or about 15 November 2026 Source Selection Method: Lowest Price Technically Acceptable (LPTA) Points of Contact:

<ul>
    <li>
    <p>Contract Specialist: Sonia&nbsp;Zanobini -sonia.zanobini2.ln@army.mil</p>
    </li>
    <li>Contracting Officer:Jason VanHoozer - jason.d.vanhoozer2.civ@army.mil</li>
    <li>
    <p>Interested parties are advised to monitor this notice on SAM.gov for the release of the official Request for Quotation (RFQ) package, which will include the finalized Performance Work Statement (PWS) and instructions for proposal submission.</p>
    </li>
</ul>
</li>

Interested parties are advised to monitor this notice on SAM.gov for the release of the official Request for Proposal (RFP) package, which will include the finalized Performance Work Statement (PWS) and instructions for proposal submission.

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