SAM #19TH2027Q0005

Bangkok hotel, meeting space, and hospitality services for CLDC

The U.S. Department of State’s U.S. Embassy Bangkok is seeking a hotel to host its Consular Leadership Development Course (CLDC) in Bangkok, Thailand. - Government buyer: U.S. Department of State, U.S. Embassy Bangkok, GSO/Contracting & Procurement Office. - OEMs and named vendors: None are identified in the notice or attachment; the hotel provider has not been selected. - Accommodation: 40 guaranteed guest rooms, with a requested range of 35–50, plus two Club Level/VIP rooms with club-facility access and a private breakout meeting room. Standard room amenities and early check-in or secure luggage storage are required. - Meeting facilities: One large space for 35–50 attendees and a boardroom-style space for 10–12 people. The large room needs specified table and chair layouts, setup access, and preferably natural light. The smaller room supports three meeting sessions with fresh refreshments for each. - Food and hospitality: All-day water, weekday morning and afternoon coffee breaks with varied snacks and juices, and group lunches in the hotel restaurant. Gluten-free and vegetarian meals, a nearby coffee-break area, buffet lunch, and reserved dining for the Assistant Secretary are preferred. - Equipment and support: Conference-room and lunch-area Wi-Fi; six flip charts, projector and screen, podium microphone, three to four portable microphones with spare batteries, and a laptop with presentation remote. Business-center access must include a computer, printer, internet, and at least 100 complimentary black-and-white copies. - Optional items: Basic office supplies and round-trip transportation for 45 people to an off-site location on one weekday. The vendor should state if transportation is unavailable. - Notable requirements: The hotel must be located in Thailand, have at least five years of hotel-business experience, and hold a minimum four-star rating. Subcontracting is restricted; VAT is not applicable. Award is intended for the lowest-priced acceptable offer from a responsible supplier. - Performance period: A six-night event period, with some coordinators potentially arriving before the main group and departing afterward. Large meeting space is required for five weekdays, with setup access beforehand.

Description

Enclosed is a Request for Quotations (RFQ) for Hotel and conference services for CLDC.  If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 03:00 PM (Bangkok time) on November 2, 2026 to e-mail: soontare@state.gov. Questions must be in English.

Quotations must be submitted electronically to soontare@state.gov by 03:00 PM Bangkok time on November 13, 2026.  No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Please enter “Quotation Enclosed-RFQ#19TH2027Q0005 – Hotel and conference services for CLDC “ in the subject line.   It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

View original listing