SAM #36C24527Q0046

Eaton maintenance and preventive service for eight VA medical-center UPS systems

The Department of Veterans Affairs plans a one-year Eaton OEM maintenance and preventive-service contract for UPS equipment at the Hershel “Woody” Williams VA Medical Center. - Government buyer: Department of Veterans Affairs, Network Contracting Office 5 (NCO 5); the notice identifies William Pratt. - OEM: Eaton Corporation is identified as the manufacturer and factory-authorized service provider. Lynn Associates is named as Eaton’s representative in the OEM sourcing letter. - Equipment covered: Eight UPS systems—two Eaton 9390-160 units and six Eaton 93PM units. The listed equipment identifiers are EH456CBC09, EE423CAB13, EN493UXX02, EN373UXX02, ES265UXX06, ES262UXX03, ET074UXX02, and ES255UXX04. - Requested service: A one-year Eaton Flex Plan with two UPS preventive-maintenance checks and two battery preventive-maintenance checks for all eight systems, at the medical center in Huntington, West Virginia. - Notable requirement: The sourcing letter states Eaton uses proprietary service software for its three-phase UPS products and does not authorize or certify independent providers to service them. Eaton also describes related capabilities such as emergency response, 24/7 technical support, remote monitoring, firmware updates, and replacement-parts support. - Other companies that offer comparable UPS equipment or service include Vertiv, Schneider Electric, Mitsubishi Electric, and Toshiba International Corporation.

Description

This is a Notice of Intent to Sole Source published in accordance with Federal Acquisition Regulation (FAR) RFO 5.101(a) Pre-solicitation notice requirements and (FAR) RFO 12.102 Restricting Competition. This Notice of Intent is for a proposed award of an open market sole source award to EATON CORPORATION for a Service and Preventative Maintenance contract for the following UPS equipment. EATON UPS MODEL
9390-160 - EH456CBC09
9390-160 EE423CAB13
93PM EN493UXX02
93PM EN373UXX02
93PM ES265UXX06
93PM ES262UXX03
93PM ET074UXX02
93PM ES255UXX04

The location of service will be at the Hershel "Woody" Williams VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704-9300.

The proposed award is for EATON CORPORATION UEI: NP3NSFVMNUM3. As the original equipment manufacturer (OEM), and an ISO9001 certified supplier, Eaton Corporation (formerly: Eaton Electrical Inc. and Powerware ) is the provider of factory-supported, factory trained, factory authorized and factory certified service for your critical UPS (Uninterruptible Power Supply) equipment. Eaton offers power quality services for its UPS products, as well as for related equipment such as power distribution units (PDUs), batteries, alternative energy devices and Cutler-Hammer switchgear. Eaton also services products from legacy brands, including Powerware, Exide Electronics, Best Power, IPM, Deltec and Lortec. Eaton is the only authorized provider of service support with the Eaton developed proprietary service software for 3-phase Eaton UPS products. Eaton does not train, certify or support independent third party service providers to deliver or service Eaton UPS and power quality products. Due to its lack of training on competitor s platforms Eaton does not service non-Eaton branded power quality equipment. Eaton only works on its own branded equipment or devices it s been certified to fully support and maintain (e.g., flywheels, static transfer switches). No other service supplier is authorized to possess Eaton proprietary (copyrighted) software, repair documentation, processes or materials.

The Period of Performance is for 1 year / 12 months of service. Flex Plan with Two UPS and Two Battery Preventive Maintenance Checks for all 8 systems.

The North American Industry Classification System (NAICS) code for this service is 238210 (Electrical Contractors and Other Wiring Installation Contractors). The Product Service Code (PSC) is J061 (Maint/Repair/Rebuild of Equipment- Electric Wire and Power Distribution Equipment). Small business size standard is $19 Million.

While this synopsis does not constitute a solicitation, interested vendors may identify their interest and capability to satisfy the requirement. All responsible sources may submit a capability statement, which shall be considered by the agency, by emailing such statement and supporting documentation by NLT 10:00 AM Eastern Time (ET), 11/12/2026 to William Pratt at billie.pratt@va.gov . Please reference the announcement number (36C24527Q0046) in the subject line of the e-mail. Such documentation will be reviewed solely for the purpose of determining whether or not to conduct the procurement on a competitive basis. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government under authorities cited above.

See attached: UPS OEM Sourcing Letter Eaton Corp.

Additional Links:VA

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