Shawnee County Shawnee #050-26

Youth Baseball Tournament Organization at Shawnee County Sports Complexes

Shawnee County Parks and Recreation is seeking organizers to run youth baseball tournaments at its county sports complexes during the 2027 season. - Government buyer: Shawnee County Parks and Recreation (SCP+R), Parks and Recreation office, Shawnee County, Kansas. - Requested service: Organize and provide youth baseball tournaments at Bettis Family Sports Complex; organizers may also request Shawnee North Complex fields for larger events, subject to availability and added cost. - Bettis fields and minimum rates: Quad fields—Pee Wee 1, Pee Wee 2, Harold North, and Jim Parrish—at $45 per game; JR and Pony fields—Jerry Robinson and Parrish Family—at $65 per game. Bettis field dimensions range from 240 to 400 feet. - Optional Shawnee North fields: Fields 1–3 have 300-foot center fields and Field 4 has a 250-foot center field; minimum rate is $30 per game per field. - Proposal requirements: Identify requested tournament weekends, estimated team counts, and proposed price per game, along with references, contact information, and any exceptions. No game or team quantities are specified. Proposals may cover some or all available weekends, and payment is based on the proposed amount even if all proposed dates or times are not used. - Deposits and additional charges: Each awarded weekend requires a $500 deposit, with refunds dependent on how far in advance a tournament is cancelled. SCP+R-provided temporary fencing, including setup and takedown, costs $250 per field event. The event vendor fee is $125 per vendor and does not apply to sales by the tournament organizer. Five bags of Diamond Dry per field are included; extra bags cost $12 each. - Schedule and operations: The tournament season runs approximately March through October 2027. Games are generally held Friday through Sunday; additional weekdays may be proposed for larger events. - OEMs and named vendors: No OEMs, resellers, or tournament-organizer vendors are named. No specified products or part numbers are requested.

Description

Shawnee County Parks and Recreation is seeking proposals for youth baseball tournaments during the 2027 season, March 1 through October 25, at Bettis Family Sports Complex. Tournament games are generally scheduled Friday through Sunday, and proposals may cover some or all of the available dates. A secondary venue, Shawnee North Complex, may be requested for larger events. The successful bidder is responsible for the full proposed amount even if all dates or times are not used, and awarded weekends require a $500 deposit.

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