Shawnee County Shawnee #051-26

Youth softball tournament hosting at Shawnee County facilities

Shawnee County Parks and Recreation is seeking organizers to host youth softball tournaments at county facilities during the 2027 season. - Government buyer: Shawnee County, through Shawnee County Parks and Recreation (SCP+R). - Requested services: Organize and host youth softball tournaments at Envista Softball Complex; Felker Park may be used for larger events subject to availability and county approval. Organizers may propose for some or all tournament weekends and must provide estimated team counts and per-game pricing. - Facilities and rates: Envista has four fields, with a minimum rate of $35 per game. Felker Park has four fields, with a minimum rate of $25 per game per field. - Additional charges: Temporary fencing is $250 per field event; event vendors are charged $125 each, except for sales by the tournament organizer; five bags of Diamond Dry per field are included, with additional bags at $12 each. - Notable requirements: Organizers must provide insurance, coordinate schedules, and follow facility policies. They are responsible for the full amount proposed even if all dates or times are not used. A $500 deposit is required for each awarded tournament weekend, subject to cancellation terms. - OEMs and vendors: No OEMs, organizers, or commercial vendors are identified by name. Diamond Dry is named as a field-maintenance material.

Description

Shawnee County Parks and Recreation is requesting proposals for youth softball tournament dates during the 2027 season, from March 1 through October 25, at Envista Softball Complex. Tournaments are generally scheduled Friday through Sunday, and proposals may cover some or all dates; Felker Park is available as a secondary location for larger events. Bidders must provide estimated team counts and pricing, and the successful bidder is responsible for the full proposed amount even if all dates or times are not used. Each awarded tournament weekend requires a $500 deposit, subject to the stated cancellation terms.

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