Boone County School District Opengov #BCFY27-26

Golf-cart GPS units, management software, installation, and training for Boone County golf courses

Boone County is seeking a complete GPS and fleet-management solution for golf carts at two county golf courses. - Government buyer: Boone County Golf Courses, under Boone County Fiscal Court, Golf Course Department; locations are Boone Links Golf and Event Center in Florence and Lassing Pointe Golf Course in Union, Kentucky. - OEMs and vendors: Yamaha makes the existing 2025 Drive2 EFI Quiet Tech gas-powered carts. Cunningham Golf Car of Louisville is identified as the current fleet lessor. No GPS-system manufacturer or proposed provider is specified; offerors must identify the manufacturer and equipment specifications. - Products requested: Approximately 150–160 GPS touchscreen units, with attachment pricing based on 160 units, and golf-course management software for staff computers, tablets, and smartphones. No part numbers are specified. - Each unit needs a touchscreen at least 9 inches diagonally and must mount at the center front beneath the cart roof. - Units must withstand continuous outdoor conditions, including sub-zero temperatures, precipitation, ice, and temperatures above 100°F. They must use cart power, switch with the ignition, and avoid drawing power while unused or draining the battery during extended nonuse. - Software must support mapping, cart tracking, geofencing alerts, and messaging. - Services and support: System design, installation, software setup, and staff training. Proposals must identify per-unit pricing that accommodates the final cart count, recurring software and connectivity costs, warranty and support, and removal costs where applicable. GPS units and software must be warranted for the agreement term, subject to the stated exclusion for excessive customer-caused damage beyond normal wear. - Fleet transition: Offerors must state the agreement term. If it exceeds two years, proposals must account for removing the units from the current leased carts and installing them on the replacement fleet. - Evaluation focus: Price and value, equipment and software quality, and how well the proposal meets the requested scope.

Description

Boone County Golf Courses seeks a qualified vendor to design and install a GPS system for the golf-cart fleets at Boone Links Golf and Event Center and Lassing Pointe Golf Course. The system must include a touchscreen GPS unit for each cart and management software for staff. The approximately 150–160 carts are 2025 Yamaha Drive2 EFI Quiet Tech gas-powered models; pricing must be provided per unit and include installation and staff training. Proposals must be submitted electronically by November 9, 2026, at 2:00 p.m. local time.

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