Boone County Opengov #BCFY27-26

GPS touchscreen units, management software, and installation for Boone County golf carts

Boone County seeks an installed GPS and management system for its golf-cart fleet at two county golf courses. - Government buyer: Boone County Fiscal Court, Golf Course Department; the procurement is for Boone County Golf Courses. - Fleet OEM: Yamaha — approximately 150–160 gas-powered 2025 Yamaha Drive2 EFI Quiet Tech carts. The GPS equipment manufacturer and part numbers are not specified; proposers must identify their proposed equipment. - Products requested: Approximately 160 touchscreen GPS units, one per cart, plus GPS management software for staff computers, tablets, and smartphones. The software must support course mapping, cart tracking, geofencing alerts, and messaging. - Notable equipment requirements: Screens must be at least 9 inches diagonally and mounted at the center-front underside of each cart roof. Units must withstand outdoor conditions, including sub-zero temperatures and temperatures above 100°F, operate with the cart ignition, and avoid draining the battery while carts are idle. - Services and costs: Provide system design, installation, staff training, warranty for the agreement term, and ongoing support. Identify one-time and recurring charges, including software subscriptions, connectivity, and mapping; provide per-unit pricing that accommodates the final fleet quantity. - Fleet transition: For an agreement longer than two years, include removal and reinstallation of units when the fleet is replaced. - Locations: Boone Links Golf and Event Center in Florence and Lassing Pointe Golf Course in Union, Kentucky.

Description

Boone County Golf Courses is seeking a qualified vendor to design and install a GPS system for golf carts at Boone Links Golf and Event Center and Lassing Pointe Golf Course. The system must include a touchscreen GPS unit for each cart and management software for staff, with the fleet estimated at approximately 150–160 carts. The scope includes installation, staff training, warranty, support, and pricing for equipment and related recurring and one-time costs. Proposals must be submitted electronically by the November 9, 2026 deadline.

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