SAM #28782a480dbd43408f2f6331dc837c2c

DHA market research for enterprise endoscopy video imaging system software and implementation

The Defense Health Agency (DHA) is gathering industry feedback on a draft enterprise endoscopy video imaging system and its cybersecurity requirements. - Opportunity status: Market research and draft requirements only; DHA is not requesting quotes or proposals. - Proposed solution: Enterprise Encounter-Based Endoscopy Video Imaging System (EEVIS) software to capture and manage endoscopy images and video, configured in a government-hosted virtual environment. - Implementation and integration: Integrate with PACS and the electronic health record (EHR), and implement at 11 initial sites: Ft. Eustis, Yokota, Ft. Belvoir, USAFA, Guam, Hickam, WPAFB, Elmendorf, Travis, Langley, and Yokosuka. All sites are expected to reach clinical use within 12 months of award. - Schedule and support: Software delivery is due within 60 calendar days of award, with installation beginning within 90 days. The draft specifies five years of software maintenance, upgrades, and authorization support. - Key requirements: DHA/DoD network approval and Risk Management Framework (RMF) authorization, HIPAA compliance, PACS/EHR integration, training, cybersecurity documentation, vulnerability remediation, and monthly Nessus/SCAP scan reporting. Vendors must provide a Medical Device and Equipment Risk Assessment (MDERA) and hardware/software bills of materials (HBOM/SBOM). - Equipment scope: Stand-alone endoscopes, scopes, cameras, light sources, microscopes, and other endoscopic equipment are explicitly excluded. - Industry feedback: DHA requests comments on the draft Minimum Essential Characteristics, including commercial practices, contract structure, feasibility, and MHS GENESIS integration, using the Comment Resolution Matrix. - Unspecified details: No OEM, model, part number, purchase quantity, or contract value is identified.

Description

DHA Enterprise Encounter-Based Endoscopy Video Imaging System (EEVIS)

THIS IS A SPECIAL NOTICE ONLY.

This is being issued solely for information and planning purposes to conduct market research. It does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. This request for information does not commit the U.S. Government to contract for any supply or service whatsoever. Further, the Defense Health Agency (DHA) is not at this time seeking quotes or proposals and will not accept unsolicited proposals.

Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this will be solely at the interested party's expense. Not responding to this does not preclude participation in any future RFQ, if any is issued.

1. Recommendations to improve the Solicitation

The Defense Health Agency (DHA) Medical Devices and Equipment Program Management Office (MDE PMO) is seeking industry input and feedback on its Draft Minimum Essential Characteristics (MECS) for a potential Enterprise Encounter-Based Endoscopy Video Imaging System requirement.

The Government is releasing this draft to obtain marketplace recommendations regarding commercial best practices, contract structure, feasibility of the requirements for this new capability, and MHS Genesis integration. The goal of this posting is to refine the solicitation to ensure a highly effective, efficient, and commercially viable contract that delivers the highest quality of care to our service members and beneficiaries.

2. Submission Instructions

All interested parties are encouraged to review the attached Draft MECS and submit their feedback using the provided Comment Resolution Matrix (CRM) template.

Response Deadline: No later than 10:00AM EST on 16 November 2026. Submission Delivery: Responses must be submitted via email to: Contract Specialist: Chelsey Jahn, chelsey.n.jahn.civ@health.mil Contracting Officer: Courtney Chase, Courtney.f.chase.civ@health.mil Email Subject Line: Must read exactly: "Enterprise EEVIS MECS Recommendations" A vendor responding to this RFI with generic material only, such as brochures, advertisements, or other generic material, is highly discouraged.

Handling of Proprietary Information:

Proprietary information, if any, should be minimized, MUST BE CLEARLY MARKED, and segregated from non-proprietary information to aid Government review. Please be advised that all submissions become Government property and will not be returned.

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