New York State Contract Reporter #2140223

Planning and coordination services for IOLA’s 2027 Justice Infrastructure Summit

New York State IOLA is seeking a consultant to plan and deliver its 2027 Justice Infrastructure Summit. - Government buyer: Interest on Lawyer Account (IOLA) Fund of the State of New York, Program Team. - Requested service: End-to-end planning, coordination, and operational support for a two-day, in-person summit in Summer 2027 for IOLA legal-services grantees. - Expected attendance is approximately 200–220 people representing a network of 107 grantees; attendees must not be charged a registration fee. - Topics include legal training, legal technology, cybersecurity, and related Justice Infrastructure Project areas, potentially delivered across multiple tracks with interactive sessions. - Scope and deliverables: Project plan and timeline; agenda, session, and track development; speaker and presentation coordination; run-of-show materials; event logistics and onsite management; and a post-event survey, evaluation, and report. - Logistics include venue coordination, registration and attendee communications, accommodation and transportation options, room setup, audiovisual and technical support, catering as applicable, and contingency planning. - CLE accreditation coordination may be included if agreed with IOLA. - Notable requirements: The consultant must be able to support the summit in person in New York State. Vendors must be licensed to do business in New York and maintain required workers’ compensation and disability insurance. - Contract scope: One anticipated engagement, with a maximum award of $100,000. No OEMs, vendors, or prospective contractors are named.

Description

The Interest on Lawyer Account (IOLA) Fund of the State of New York is seeking quotes for planning and coordinating a two-day, in-person Justice Infrastructure Summit for its grantee organizations in Summer 2027. The contractor will provide end-to-end planning, content development, logistics, event management, and post-event support in coordination with IOLA. The summit is expected to serve approximately 200–220 attendees from IOLA’s network of 107 legal services grantees, with no registration fee charged to participants. One contract is anticipated for a term of 6–9 months, concluding August 31, 2027, with a maximum award of $100,000.

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