District of Columbia Cobblestone Systems #CFOPD-27-A-003B

Award for secure electronic recording services for the DC Recorder of Deeds

The District of Columbia awarded Corporation Service Company an agreement to provide secure electronic recording services for its Recorder of Deeds. - Government buyer: Government of the District of Columbia, Office of the Chief Financial Officer, Office of Tax and Revenue; service office is the Recorder of Deeds within Real Property Tax Administration. - Named contractor: Corporation Service Company (CSC). - Service requested: Electronic preparation, signing, submission, and return of documents and recording confirmations. Submissions may include scanned images of executed documents and electronic indexing information. - Technical and operational requirements: - Documents must be provided in PDF or TIFF format as directed and follow Property Records Industry Association (PRIA) standards. - File and image transfers must use 128-bit encryption. - The contractor supports technical coordination, transaction and fee reporting, electronic audit trails, and electronic payment of recording fees by ACH. - Rejected documents are returned electronically with reasons for rejection. - Cost: The agreement specifies no added fees or costs charged by the District or service provider for the electronic recording services; the attachment describes the estimated cost to the District as no cost. - Term: One-year initial term with four optional one-year extensions. - Products and quantities: No physical products, part numbers, or quantities are specified.

Description

The District of Columbia Office of the Chief Financial Officer requires safe and secure electronic recording services for the Office of Tax and Revenue Recorder of Deeds. The contractor enables documents to be prepared, signed, and transmitted electronically, with recording confirmations returned electronically. Services include submission of document images and indexing information, technical coordination, transaction reporting, electronic audit trails, and electronic payment of recording fees. The agreement is for an initial one-year term beginning October 1, 2026, with four one-year option periods; the source states the services are provided at no cost to the District.

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