District of Columbia Cobblestone Systems #CFOPD-27-A-003A

Award for secure electronic recording services for the District of Columbia Recorder of Deeds

The District of Columbia awarded an agreement for secure electronic recording services through its Office of Tax and Revenue. - Government buyer: Government of the District of Columbia; Office of the Chief Financial Officer (OCFO), Office of Tax and Revenue (OTR), serving the Recorder of Deeds. - Awarded contractor: Neumo Tax and Licensing, LLC (also written as Neumo Tax & Licensing LLC in the attachments). - Service requested: Electronic submission of customer documents to the Recorder of Deeds for review and recording, with recorded or rejected documents returned electronically. Submissions may include scanned executed documents alone or scanned documents with required electronic indexing information. - Key requirements: Documents must be in PDF or TIFF format, follow Property Records Industry Association (PRIA) standards and use 128-bit file and image encryption. The agreement also provides for technical coordination, transaction reports, electronic audit trails, recording and fee details, and electronic payment of recording fees by ACH. The District may reject submissions that do not meet its requirements. - Cost and term: The agreement states that the District incurs no added fees or costs. It has a one-year term with four possible one-year extensions; the options have not been exercised.

Description

The District of Columbia Office of the Chief Financial Officer has a requirement for safe and secure electronic recording services. The service permits documents to be prepared, signed, and transmitted electronically to the DC Office of Tax and Revenue Recorder of Deeds. The contract information identifies Neumo Tax and Licensing, LLC as the contractor and states that there are four one-year option periods, with none exercised. The current term is October 1, 2026 through September 30, 2027; the source states that the estimated contract total price is at no cost to the District Government.

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