District of Columbia Cobblestone Systems #CFOPD-27-A-003C

District of Columbia award for secure electronic recording services

The District of Columbia awarded eRecording Partners Network LLC a contract to provide electronic recording services for the Recorder of Deeds. - Government buyer: Government of the District of Columbia, Office of the Chief Financial Officer, Office of Tax and Revenue, Office of the Recorder of Deeds / Real Property Tax Administration. - Awarded vendor: eRecording Partners Network LLC. - Service requested: Secure electronic submission of documents and indexing data, with recording confirmations or rejection details returned electronically. No quantities or part numbers are specified. - Key requirements: Follow Property Records Industry Association (PRIA) standards; use PDF or TIFF document files as required; encrypt files and images using 128-bit encryption; support technical coordination, electronic audit trails, transaction reporting, and recording-fee reconciliation; and pay recording fees electronically by ACH. - Cost and term: The District incurs no cost for the e-recording service. The initial term is one year, with four optional one-year extensions.

Description

The District of Columbia Office of the Chief Financial Officer requires safe and secure electronic recording services for the Office of Tax and Revenue Recorder of Deeds. The contractor transmits documents electronically for recording and receives confirmation of recording or rejection. Services include electronic document submission, transaction reporting and reconciliation, and support for applicable document standards and security requirements. The agreement is for one year beginning October 1, 2026, with four one-year option periods; the source states there is no cost to the District for these services.

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