District of Columbia Cobblestone Systems #CFOPD-27-A-003D

Award for Simplifile secure electronic recording services for the DC Recorder of Deeds

The District of Columbia awarded Simplifile a service agreement for secure electronic recording through the Recorder of Deeds. - Government buyer: Government of the District of Columbia, Office of the Chief Financial Officer (OCFO), Office of Tax and Revenue (OTR), Office of the Recorder of Deeds within Real Property Tax Administration. - Named vendor: Simplifile; the requirement document identifies the provider as Simplifile LC. - Service: Electronic submission of property documents and related indexing information, followed by recording confirmations or rejection notices. - Technical requirements: Documents must be supplied as PDF or TIFF images, comply with Property Records Industry Association (PRIA) standards, and use 128-bit encryption. The service also includes transaction reporting, audit trails, recording-fee reporting and reconciliation, and electronic payment processing by ACH. - Cost: The service is provided at no cost to the District; recording fees are determined by the Receiver and paid by submitters.

Description

The District of Columbia Office of the Chief Financial Officer has a requirement for safe and secure electronic recording services for the Office of Tax and Revenue Recorder of Deeds. The service enables documents to be prepared, signed, and transmitted electronically, with the contractor submitting documents and receiving electronic recording confirmations. The agreement specifies an initial one-year term beginning October 1, 2026, and allows four one-year option periods. The source states there is no cost to the District Government for these services.

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