University of Washington Workday #1255768-BK

University of Washington electronics recycling, destruction, and disposal services

The University of Washington is seeking a contractor to collect and manage its surplus and end-of-life electronics through documented recycling, secure destruction, and final disposal. - Government buyer - University of Washington, supported by UW Facilities and UW Recycling. - Primary collection location: 4515 25th Ave NE, Seattle, Washington. - OEMs and vendors - No OEMs, manufacturers, or service vendors are named in the solicitation or attachments. - Requested services and materials - Regular and on-call collection, labor, transportation, and processing of electronics; one-for-one exchange of triple-wall Gaylords or equivalent containers. - Recycling, secure destruction, or disposal of CRT monitors and televisions; other televisions and electronic displays; computers, laptops, servers, and mainframes; peripherals, cables, and accessories; printers, copiers, scanners, and fax machines; circuit boards, hard drives, memory devices, and related components; batteries that cannot feasibly be removed; and other electronics with embedded digital components. - Cell phones and tablets must be weighed, tracked, and documented separately. - The pricing schedule requests rates for collection and Gaylord exchange, and processing rates by pound and by item for the listed electronic materials. - Estimated volume and notable requirements - Estimated volume is approximately 100 tons annually, with 1–2 collections per month, typically 10–15 pallets or Gaylords per collection, plus separate cell phone and tablet collections approximately quarterly. These are estimates only; no minimum volume is guaranteed. - Provide auditable chain-of-custody and material tracking, monthly invoices and reports, recycling and destruction certificates, and transparent reporting of downstream destinations. - Materials must be recycled and destroyed, not reused, refurbished, donated, or sold for reuse, and must remain in the United States through final disposition. - Pricing is to include applicable collection, handling, recycling, waste-management, reporting, and data/media-destruction charges. Contractors must meet applicable electronic-waste, hazardous-waste, transportation, and environmental requirements and be available to work in Washington. - Where protected health information is handled, the UW Medicine Business Associate Agreement requires privacy and security safeguards and breach reporting. - Period of performance - Initial one-year term, with up to nine additional one-year terms by mutual written agreement (maximum ten contract years). UW may use a month-to-month extension to support a new solicitation. Pricing must remain firm for at least the first year; later annual rate changes require approval.

Description

The University of Washington seeks qualified contractors to provide comprehensive electronics recycling services for surplus and end-of-life electronic equipment and related materials generated by UW operations. Work includes collection, transportation, processing, recycling, destruction, and disposal. Services must comply with applicable federal, state, and local laws governing electronic waste, hazardous waste management, and environmental protection. The solicitation is open to vendors meeting the stated minimum qualifications and available to work in Washington State; proposals are due November 25, 2026.

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