City of Sacramento PlanetBids #P27171911001

Event production for Sacramento Memorial Auditorium centennial festival

The City of Sacramento is seeking an event producer for a one-evening festival celebrating the Sacramento Memorial Auditorium’s centennial. - Government buyer: City of Sacramento, Department of Convention and Cultural Services, through CCS Convention Center & Performing Arts. - Scope: Plan and deliver the entertainment and production program across multiple auditorium spaces, including performer recruitment and contracting, scheduling, technical coordination, stage management, event operations, and post-event closeout. - Performers: Coordinate up to 9–10 local bands, local DJs (quantity unspecified), and 3–4 historians or storytellers. - Production and staffing: Arrange necessary backline and equipment rentals, qualified union stagehands for setup through load-out, and event security. Significant rentals and subcontracting require City approval. - Security requirement: Security personnel and subcontractors providing services must be listed on the Sacramento Police Department’s Master Patrol list. - City-provided resources: Venue spaces, in-house audio and lighting equipment, event coordination, catering, ticketing, ushers, and ticket takers. - Budget: Proposed project budget is $150,000. - OEMs and vendors: No product manufacturers, OEMs, or production vendors are named. The named organizations are the City of Sacramento and the Sacramento Police Department. - Products and part numbers: No products or part numbers are specified.

Description

The City of Sacramento Department of Convention and Cultural Services seeks an experienced Event Producer to plan, coordinate, and execute entertainment and production for a one-evening, festival-style concert on February 20, 2027, marking the 100th anniversary of the Sacramento Memorial Auditorium. Work includes procuring and contracting performers, developing event schedules, coordinating production equipment and vendors, providing stage management and union stagehand labor, managing event-day logistics, and supplying security services. The solicitation states a proposed project budget of $150,000 and anticipates awarding one contract, with the option to award additional contracts as needed. A mandatory pre-proposal meeting is scheduled for November 2, 2026, and proposals are due November 16, 2026.

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