Texas DIR/ESBD #721-27020

Race registration platform and event management services for UT Austin

The University of Texas at Austin seeks a cloud-based race registration and event management platform for Longhorn Run and other recreational sports endurance events. - Government buyer: University of Texas at Austin; no sub-agency or office is identified. - OEMs and vendors: No OEMs, vendors, or specific race-timing providers are named. The platform must integrate with a race-timing vendor. - Product requested: Secure, cloud-based race registration and event management platform; no part number or quantity is specified. - Services requested: Platform implementation and configuration, training, reporting, participant management and communications, race-day operational support, and ongoing customer success, technical support, platform enhancements, and integration services. - Notable requirements: Proposers must have at least five years of relevant experience, provide PCI-compliant payment processing and secure data handling, and support integration with race-timing vendors. Pricing submissions include event and fundraising processing fees, refund and transfer fees, and renewal pricing. - Estimated value: $350,000. - Period of performance: The term and duration are unspecified; services are intended to support annual race operations.

Description

The University of Texas at Austin is soliciting proposals for a secure, cloud-based race registration and event management platform for Longhorn Run and future recreational sports endurance events. The work includes implementation, configuration, training, reporting, participant management, communications, and race-day operational support. Ongoing customer success, technical support, platform enhancements, and integration services are also required to support annual race operations and participant growth. The submission instructions state that vendors must demonstrate at least five years of race registration and event management experience and maintain PCI-compliant payment processing and secure data-handling practices.

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