SAM #N0018927QW001

RFI for Naval Sustainment Parts Database Access and Support

The Department of the Navy is gathering industry input on a parts and materials database service for naval weapon-system sustainment. - Government buyer: Department of the Navy, Naval Supply Systems Command (NAVSUP) Weapon Systems Support (WSS), with users in Philadelphia and Mechanicsburg; NAVSUP Fleet Logistics Center Norfolk, Regional Directorate–Mechanicsburg, is handling the notice. - Requested service: Commercial, web-based parts and materials database access for 150 authorized users, supporting naval aviation and maritime sustainment. - Required data and capabilities: Cross-reference military and commercial parts, NSNs/NIINs, manufacturer part numbers and alternate sources; provide supplier and parts information, government procurement and technical history, and search by CAGE, FSC, NSN/NIIN, part number, and other fields. - Sustainment and risk support: Link to GIDEP and the FAA Suspected Unapproved Parts Database to help identify counterfeit-material risks and obsolescence. Vendors must maintain access to GIDEP and FAA databases throughout the contract. - Access and support: Provide continuous browser-based access without local software, plug-ins, or applications; communicate scheduled maintenance in advance. Provide annual practical user training and updates when capabilities change. - Reporting: Submit monthly system-usage summaries and authorized-user lists; report system changes and issues with impacts, actions, and anticipated resolution details. - OEMs and vendors: No commercial OEM or vendor is named in the notice. GIDEP and FAA are referenced as data sources, not as database vendors. - This is a request for information, not a solicitation; the Government is seeking capability information and feedback on the draft scope of work.

Description

REQUEST FOR INFORMATION. This is a Request for Information (RFI) issued by Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk, Regional Directorate-Mechanicsburg, PA on behalf of the NAVSUP WSS personnel supporting naval weapon-system sustainment activities at the Philadelphia and Mechanicsburg locations. The Fleet Logistics Center Norfolk, Regional Directorate-Mechanicsburg, PA Office is seeking marketing information, from responsible sources to gain knowledge of potential qualified business sources capable of providing the following services in the attached draft Statement of Work (SOW). NAVSUP WSS has a requirement to procure and to obtain services identified in the attached Draft SOW to provide required access to a commercially available, web-based parts and materials database to support sustainment of Naval Weapon Systems and Platforms operating beyond their projected service lives. A qualified vendor must have access to GIDEP (Government Industry Data Exchange Program) and to FAA databases used to identify and manage obsolescence and counterfeit material avoidance can satisfy this requirement. NAVSUP WSS has determined that the ability to obtain parts through a database that can cross reference military and commercial elements, consolidate information from diverse sources, connect to GIDEP (Government Industry Data Exchange Program) and to FAA databases used to identify and manage obsolescence and counterfeit material avoidance is indispensable to meet its mission requirements. In addition, provide supplier verification (ensure supplier is not on the Federal Debarment List, addresses are correct, origin registration, and applicable certificates), ensuring the stock listed by the suppliers are accurate and updated, provide companies in accordance with the government supplier listing program, provide a government research tool, and provide NATO national stock number data.

The resultant contract will require Contractor must possess the ability to access the GIDEP (Government Industry Data Exchange Program) and to FAA databases at time of the quote submission, and must maintain the level of access to GIDEP and to FAA databases for the life of the contract. The Base period of performance (POP) is from 16 March 2027 through 15 March 2028 with four (4) Options if exercised would have an ending POP date of 15 February 2032. The North American Industrial Classification System (NAICS) code is 541519 and the small business standard is $34,000,000.00.

Included with this Sources Sought Notice (RFI) are the draft Statement of Work (SOW) associated with this effort for reference when responding to this RFI. Firms offering the requisite skills, resources and capabilities necessary to perform the stated requirement are invited to respond to this RFI providing industry feedback to the draft PWS. Submissions are not to exceed two (2) typewritten WORD document pages in no less than 12 font size. All comments/ideas will be considered, although any questions/comments/ideas will not be responded to directly. The goal of such feedback is to consider suggestions that might enhance competition, improve the clarity of the requirement, or leverage industry expertise, as well as any other ideas that could result in improved services. The submission should include the following information and reference N0018927QW009:

Company name, address, and point of contact with corresponding phone number and e-mail address

DUNS number, Cage Code, Business Size and Classification, NAICS Code# for this Service Requirement

An indication if any service is available under your GSA Schedule

Any information that is an industry standard and not particular to your company including performance standards and/or practices that may be considered for this requirement.

Please provide if your company can perform to the period of performance with Options until the requirement completion.

Please reply: Does your Company have access to both GIDEP and to FAA databases for the life of the contract:

Access to GIDEP Database: Yes _____ or No_______

Access to FAA Database:     Yes _____ or No_______

(Vendor must maintain access to the GIDEP and to FAA databases for the life of the contract. The Base period of performance (POP) is from 16 March 2027 through 15 March 2028 with four (4) Options if exercised would have an ending POP date of 15 February 2032.)

This is not a notice of solicitation. This RFI does not constitute an RFP, nor does this issuance restrict the Government's acquisition approach. All responsible sources may submit a capability statement, catalog, or service specifications which shall be considered by the FLC Norfolk Regional Directorate-Mechanicsburg, PA. The government will consider and analyze all information received; formal responses will not be furnished; however, the information may be utilized in the development of a final specifications/PWS and/or Request for Proposals (RFP). Responses should be submitted to NAVSUP Fleet Logistics Center Norfolk, Philadelphia Office- Mr. Thomas Carey- Code 234.2, via email: thomas.carey56.civ@us.navy.mil should be submitted no later than 3:00 PM Eastern Time. (EST) on 29 October 2026. No facsimile responses will be accepted. The Government will not reimburse a Contractor for any costs associated with preparing or submitting a response to this notice. Submissions will not be returned. It is incumbent upon the interested parties to review SAM.gov for updates to this RFI (Sources Sought Notice).

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