Louisiana Procurement and Contract Network #20008-26-040539-REBID

Annual supply of bulk oils, tank packages, and remote oil monitoring for Baton Rouge Fleet-Central Garage

The City of Baton Rouge is seeking annual-contract pricing for bulk oils, tank packages, and a digital oil-monitoring system for its Fleet-Central Garage. - Government buyer: City of Baton Rouge, East Baton Rouge Parish Purchasing Division, on behalf of the Fleet-Central Garage Department. - Named OEMs: Valvoline is the specified oil brand, and Rhino is named for the tank package; approved equals are permitted. No monitoring-system manufacturer or reseller is identified. - Products requested: - Six oil types at 5,500 gallons each (33,000 gallons total): full-synthetic SAE 0W-40, 5W-20, 5W-30, 5W-40, and 15W-40 oils, plus SAE 5W-30 motor oil. - Six Rhino RTT-6220-NV tank packages, each containing two 120-gallon polyethylene gravity-feed tanks. - One digital remote oil-monitoring system using a non-contact laser sensor. - Services and requirements: As-needed bulk-oil monitoring and delivery to the Central Garage; remote tank-level monitoring with low-level alerts by text, email, and push notification, configurable automatic ordering, and advance notice to the City before delivery. The system requires Wi-Fi. Applicable products require SDS/product-label and EPA registration documentation. - Delivery is normally received between 6:00 a.m. and 3:00 p.m. at the Central Garage in Baton Rouge. Oil quantities are estimates, with no guaranteed minimum. - Period of performance: One-year initial term, with possible extensions by mutual agreement.

Description

The City of Baton Rouge, East Baton Rouge Parish Purchasing Division is soliciting sealed bids for an annual contract titled “Bulk Oil, Tanks, and Monitoring Systems.” The contract establishes firm prices for materials, supplies, and services, with delivery or service provided as needed during the contract period; quantities are estimates only and there is no guaranteed minimum. The initial contract term is one year, with possible extensions by mutual agreement. Bids are due November 18, 2026, at 11:00 AM CST.

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