University City Civicplus #465

Catering for University City employee holiday buffet luncheon

The City of University City Finance Department is seeking a caterer for a one-time employee holiday buffet luncheon at Heman Park Community Center. - Buyer: City of University City, Finance Department. - OEMs and vendors: No OEMs, brands, or vendors are named; the City is seeking catering providers. - Food and menu: Serve approximately 200 guests and propose two traditional holiday menus. Each menu must include two or three meats, two starches, two vegetables, two salads, rolls, two desserts, beverages including sodas and juices, and ice. The City anticipates selecting two main proteins, three or four sides, and at least two desserts. - Supplies and equipment: Provide cups, flatware, plates, disposable napkins, at least 100 individual to-go boxes, and skirts and tablecloths for food and beverage tables. Supply necessary equipment, including chafing dishes and serving utensils, and include any rental costs. The venue supplies dining tables, chairs, and dining-table tablecloths. - Service and setup: Provide at least two self-service buffet lines and at least two assisting servers. Set up, serve, and clean only the areas used by the caterer. Use a holiday color scheme provided by the City; decorations are not required. - Pricing: Provide itemized menu pricing, per-person pricing, and a total that includes gratuities and customary or required incidental charges. Exclude sales tax. - Schedule: One-time event, with setup complete by 10:30 a.m., service from 11:45 a.m. to 1:30 p.m., and cleanup complete by 2:30 p.m. No recurring subscription or option period is specified.

Description

The City of University City is requesting quotes for catering its annual employee holiday buffet luncheon for approximately 200 guests on December 24, 2026, at Heman Park Community Center. Vendors must propose two holiday menu options, provide itemized pricing and cost per person, and include food, beverages, supplies, equipment, buffet service, and cleanup of areas used. Quotes are due November 13, 2026, at 5:00 p.m. and must remain valid for 30 days; sales tax should not be included. The City generally awards to the lowest responsive, responsible bidder meeting the minimum specifications and may consider other stated factors.

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