North Carolina eVP #63-DMP1212541

Printing, assembly, and mailing of NC State admitted-student packets

North Carolina State University is seeking a provider to produce and distribute 25,000 custom admitted-student packet sets for Undergraduate Admissions. - Government buyer: North Carolina State University, Procurement & Business Services; using department: Undergraduate Admissions. The request identifies Dianne Coxson. - OEMs and vendors: No product OEMs, manufacturers, or commercial vendors are named. The solicitation says print brokers will not be considered. - Printed components: 25,000 each of converted booklet envelopes, two-pocket folders, sticker sheets, felt pennants, and metallic-red “Golden Ticket” cards. No part numbers are provided. - Envelopes: converted size 9.5 x 6 inches, four-color printing on white offset stock. - Folders: die-cut and scored, printed on both sides, kept flat before assembly. - Sticker sheets: 8.5 x 5.25 inches, with eight kiss-cut stickers per sheet. - Pennants: red felt, white front imprint, trimmed and folded; proposed materials and printing should minimize cracking and preserve flexibility. - Golden Ticket cards: 8.5 x 4 inches, two-sided, with metallic-red appearance and white graphics; quote the specified treatment and, if available, a lower-cost comparable alternative. - Printing and mailing services: Assemble the components, inkjet-address envelopes using the university mailing list, apply university nonprofit permit indicia, run an NCOA address check, ZIP-sort, and deliver the five mailing batches to USPS. Include delivery and shipping costs. - Mailing quantities: 8,000 in-state early-action packets; 7,100 out-of-state early-action packets; 700 Transfer 1 packets; 6,100 regular-decision/Spring Connect packets; and 1,900 Transfer 2 packets. - Separately deliver 1,200 fully assembled packets to CB 7103, 106 Peele Hall. - Notable requirements: Provide physical samples, a high-resolution hard proof, and a blank folding dummy made with the exact paper stock; obtain sample approval before production. Price each printed component and each mailing separately. The pennant and metallic-red card treatments require particular attention to material and finish.

Description

North Carolina State University is seeking print and mail services for 2027 admitted student packets. The work involves five mailings between January 8 and April 16, 2027, with five printed components per packet, including envelopes; the printer is responsible for addressing, sorting, and delivering items to USPS on the required dates. Physical samples must be received by the quote due date and are part of the evaluation; the RFQ notes a conflicting sample deadline of November 2, 2027, while its stated response deadline is November 2, 2026. Quotes must be submitted as a PDF through the Bonfire Public Portal, and electronic bids through the state portal are not permitted.

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