SAM #191T7027Q0001

Fleet vehicle insurance for U.S. Mission Italy

The U.S. Department of State is preparing a fleet vehicle insurance procurement for U.S. Mission Italy. - Buyer: U.S. Department of State, U.S. Embassy in Rome, serving U.S. Mission Italy. - Requested service: Fleet vehicle insurance for an estimated 130 vehicles per year operating in Rome, Naples, Florence, and Milan. - OEMs and vendors: No insurance providers or other vendors are named in the notice; this procurement is for insurance services, not manufactured products. - Notable requirements: Providers must be authorized to operate and do business in Italy and demonstrate registration in Italy’s IVASS/RUI database. - Contract structure: Firm-fixed-price, with a base year and one option year. Specific performance dates are not stated.

Description

Please note this solicitation is not ready to be issued as of this date. The U.S. Embassy in Rome, Italy, provides the following Pre-Solicitation Notice regarding the upcoming issuance of a Request for Quotation (RFQ) for fleet vehicle insurance for U.S. Mission Italy vehicles in Rome, Naples, Florence, and Milan. The estimated number of vehicles to be insured per year is 130.

The anticipated performance period is for a base year, with one option year, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

Offerors interest in the solicitation shall express their interest in writing no later than November 07, 2026, by email to both CarforaT@state.gov and RomeGSOProcurement@state.gov. The email must include the following “application for solicitation” information and documentation:

Name of the firm Name, telephone number, and email address of the point of contact. Complete physical and mailing addresses of the firm. Proof of registration at the Instituto per la Vigilanza sulle Assicurazioni (IVASS/RUI) Database (www.ivass.it).

The solicitation package/documents shall NOT be placed on SAM.gov.  Only companies that submit a letter of interest and the information and documentation listed as “application for solicitation” above may receive a copy of the solicitation package/documents when available.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country of Italy.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.

The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.

Electronic Submission/Responses:

This opportunity allows for electronic responses. Please submit your proposal prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

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