New York State Contract Reporter #2140198

TCAT seeks a cloud ERP system and turnkey implementation services

Tompkins Consolidated Area Transit, Inc. is seeking a turnkey cloud ERP solution to support its financial and operational management needs. - Government buyer: Tompkins Consolidated Area Transit, Inc. (TCAT), Purchasing Division; the RFP also identifies the Procurement and Finance Coordinator. - OEMs and vendors: No ERP OEM or proposed vendor is identified. MIP Fund Accounting Software is mentioned only as a similar past contract, not as a specified product or confirmed vendor for this procurement. - Requested solution: Cloud-based Enterprise Resource Planning (ERP) software and licensing, with configuration, implementation, legacy-data migration, system integrations, training, documentation, and ongoing technical support. No quantities, part numbers, or product models are specified. - Key capabilities: Financials and fund accounting, budgeting, project and grant management, procurement, contract management, reporting and analytics, security, and administration. Integration with TCAT systems, particularly its EAM, is required. - Notable requirements: The solution must be configured, tested, migrated, and deployed as a fully operational system. The procurement is federally funded and subject to applicable Federal Transit Administration requirements. - Performance term: The RFP describes an initial three-year term with up to two optional one-year renewals; another overview describes an anticipated five-year contract including implementation. Renewal price increases are capped at 5% annually, and the initial-year price is firm. No annual subscription is specified.

Description

Tompkins Consolidated Area Transit, Inc. (TCAT) invites proposals for a comprehensive, cloud-based Enterprise Resource Planning (ERP) system. The contract scope includes software licensing, configuration, implementation, data migration, integration services, training, documentation, and ongoing technical support to deploy the system. The solicitation states the procurement is federally funded and subject to applicable Federal Transit Administration requirements, including FTA Circular 4220.1G and 2 CFR Part 200. Proposals are due December 4, 2026, at 4:00 PM.

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