CanadaBuys #10251648 - A

Canadian Heritage on-demand event catering standing offers

Canadian Heritage is seeking caterers for on-demand service at major events in the National Capital Region. - Government buyer: Department of Canadian Heritage (PCH), including its Capital Celebrations and Program Operations Directorate. The procurement is also associated with the Chief Financial Officer Branch; Gregory Yarema is identified as a procurement contact. - Requirement: Establish up to two standing offers for event catering serving performers, artists, programming partners, volunteers, technical crews, and staff. No OEMs, incumbent vendors, product part numbers, or guaranteed order quantities are identified. - Services and estimated event volumes: - Canada Day at LeBreton Flats: 1,000–1,200 boxed lunches. - Canada Day at Bayview Warehouse: 30–45 boxed dinners and 15–25 boxed lunches. - Canada Day at the Unified Command Centre: 75–100 each for continental breakfast buffet, boxed lunch, and boxed dinner; 75–100 for evening coffee service. - Winterlude at each of Jacques-Cartier Park and Confederation Park: 175–350 boxed lunches, 150–200 portions of soup, and 200–350 hot buffet dinners. - Winterlude at Bayview Warehouse: 30–45 each of boxed lunches and boxed dinners. - Other requested formats include continental breakfast buffets, dinner buffets, boxed lunches and dinners, soup, coffee, and coffee service. Event-specific quantities and locations are estimates, not guarantees. - Notable requirements: Menus must provide vegetarian, vegan, and gluten-free options and accommodate specified allergies, intolerances, and special instructions. Single-use dishes, utensils, and serving containers must be compostable or recyclable; napkins must contain at least 70% recycled material or be reusable cloth. Proposals must show experience catering three distinct large-scale, high-profile events, including buffet and boxed-meal experience, and provide two sample menus covering the specified meal formats. Suppliers must be eligible Canadian suppliers; orders are confirmed through event-specific requests at least five days before each event. - Selection: Up to two suppliers may be selected. Offers must meet mandatory technical criteria, with responsive offers evaluated on price.

Description

Canadian Heritage is seeking up to two standing offers for catering services at major events and other events in the National Capital Region, on an as-and-when-requested basis. Services may be required for artists, programming partners, volunteers, technical crew, and staff at selected NCR locations. The standing offers are intended to run from award through December 31, 2028, with the possibility of one additional one-year option period. Bidders must demonstrate relevant experience at large-scale, high-profile events and submit two sample menus covering specified buffet and boxed-meal formats.

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