SAM #FA483027Q0004

Recurring Kitchen Hood and Duct Cleaning at Moody AFB and Grassy Pond

The U.S. Air Force is seeking recurring kitchen hood and duct cleaning at Moody Air Force Base and the Grassy Pond annex in Georgia. - Government buyer: Department of the Air Force, 23rd Civil Engineer Squadron, 23rd Contracting Squadron (FA4830), Moody AFB; the solicitation identifies Kevin Goris as a point of contact. - Scope: Provide labor, equipment, materials, and related supplies to clean hoods, ducts, vents, fans, louvers, filters, and associated surfaces to bare metal. Cleaning methods include power-jet washing, hand scraping, and hand wiping, consistent with NFPA 96, paragraph 12.6, and the statement of work. - Sites and workload: The statement of work lists 19 hoods across Buildings 210, 571, 583, 621, 901, 904, 956, 1804, 1806, and 2019. Five locations receive quarterly cleaning and seven receive semi-annual cleaning; hood sizes and counts are itemized below. - OEMs and vendors: No cleaning-service OEM or contractor vendor is identified. Ford is named in a contractor cost worksheet for a 2025 Ford Ranger; the worksheet does not indicate that the vehicle is a Government deliverable. Burger King is identified as a service location, not as a cleaning-service vendor. - Contract structure and competition: One 12-month base period with four one-year option periods, plus an option to extend services for up to six months. This is a 100% small-business set-aside, evaluated using Lowest Price Technically Acceptable criteria, including technical approach, past performance, and total evaluated price. - Other notable information: Funding is not currently available, and any award is contingent on appropriated funds. A separate question-and-answer attachment references fixed wet-chemical fire-suppression systems and related service CLINs; this appears inconsistent with the hood-cleaning scope, and the attachment provides no Government answers. - Estimated value: No substantive prices are provided in the supplied material; the estimate below is a planning range, not a quoted or Government-published value.

Description

This is a solicitation for commercial service prepared in accordance with the (IAW) format in Revolutionary FAR Overhaul (RFO) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and A WRITTEN SOLICITATION WILL NOT BE ISSUED.

AVAILABILITY OF FUNDS

The Government intends to award for this service, HOWEVER FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS CONTRACT. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are available for the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Requirement Title: Vent Hood Services

Solicitation Number: FA483027Q0004

Solicitation Issue Date: 22 October 2026

Response Deadline: 2:00 PM EST on 24 November 2026

Point of Contact:  SSgt Justin De Jesus, justin.de_jesus@us.af.mil

Contracting Officer: Erica Johnson, erica.johnson.18@us.af.mil

All Offerors must be registered on the System for Award Management (SAM.gov) database to be eligible for a Department of Defense contract award. All responsible sources that submit a timely quotation shall be considered by the agency. Registration requires applicants to have a Unique Entity ID (UEI) from SAM.gov. Registration may take up to several weeks to process. Recommend registering immediately to be eligible for timely award. All prospective Offerors must go to http://www.sam.gov/ to add or update their Representations and Certifications record.

Section II. Description

The solicitation number for this procurement is FA483027Q0004 and it is issued as an RFQ. The 23D Contracting Squadron is soliciting for: Vent Hood Services.

This acquisition is for a competitive set aside 100% for Small Business concerns. All quotations will be evaluated according to the evaluation criteria stated in the solicitation and award will be made to the lowest priced technically acceptable (LPTA) offeror.

The Government intends to evaluate quotes and award a contract without negotiations with Offerors. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms. However, the Government reserves the right to conduct negotiations, if necessary.

All References to "offer" or "offeror" in the clauses and provisions incorporated below are deemed to have the meaning of "quotation" and "quoter" respectively. Any quotation received in response to this RFQ is not binding until the contractor either signs the purchase order issued at the time of award or starts performance. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular                                                   Effective 2025-06

Defense Federal Acquisition Regulation Public Notice         Effective 11/10/2025

Department of the Air Force Federal Acquisition Circular     Effective 10/16/2024

IAW RFO 52.219-1, the North American Industry Classification System Code (NAICS) and the small business size standard for this procurement is 561790 with a small business size standard of $9 million. The Federal Supply Classification code for this requirement is J073.

Section III. Requirement Information

1. Description: The Contractor shall provide services non-personal consisting of furnishing all labor, equipment, materials and related items, and performing all operations necessary to clean hoods and duct systems as cited in the Statement of Work (SOW). This is to include, but not limited to, such procedures as using a power jet washer, hand scraping, and hand wiping. Hood and duct cleaning shall meet the requirements of National Fire Protection Association NFPA 96, paragraph 12.6. This requirement is for Moody AFB GA and Grassy Pond annex.

All work shall be in strict compliance with the specification of the contract and PWS, Attachment 1.

2. Period of Performance: The resulting contract from this solicitation will contain twelve (12) months of base period beginning 1 June 2027, and four (4), one year option periods. Please see breakdown listed below:

Base Year: 1 June 2027 through 31 May 2028

Option Year 1: 1 June 2028 through 31 May 2029

Option Year 2: 1 June 2029 through 31 May 2030

Option Year 3: 1 June 2030 through 31 May 2031

Option Year 4: 1 June 2031 through 31 May 2032

3. Place of Delivery/Performance/Acceptance/FOB Point:

FOB Destination (Moody AFB, GA 31699)

4. Site Visit

A site visit will be held on 12 November 2026 at 9:00 AM EST. Interested vendors will meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699 (Attachment 6- Base Map). Parties will then proceed to the locations. If you wish to attend, fill out Attachment 7 - Base Pass Request and email it to the contracting POCs no later than 2:00 PM EST 10 November 2026. A government issued REAL ID is required for entrance into the installation. Questions and Answers: Should you have any questions about this requirement, please submit them no later than 2:00 PM EST 16 November 2026, all questions must be emailed to the POCs via a word document or PDF. Answers to all questions will be posted to SAM.gov through an amendment to the solicitation on 19 November 2026. Interested vendors are responsible for monitoring the solicitation for amendments and updates. Response Time: Quotations will be accepted electronically no later than 2:00 PM EST on Tuesday, 24 November 2026. All quotations shall be marked with the RFQ number and title. Email quotations shall be sent to both the primary and alternate points of contact identified below. Primary Point of Contact: SSgt Justin De Jesus, Email: justin.de_jesus@us.af.mil, Phone: 229-257-2084. Alternate Point of Contact: Ms. Erica Johnson, Email: erica.johnson.18@us.af.mil, Phone: 229-257-3546

5. Questions and Answers

Submission Deadline: 2:00 PM EST on 16 November 2026. Questions submitted after this date may not be answered.

Instructions: All questions must be emailed to the POCs via Attachment 5, Questions and Answers. Answers to all questions will be posted to SAM.gov through an amendment to the solicitation. Interested vendors are responsible for monitoring the solicitation for amendments and updates.

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