SAM #FY27_AU_Diploma_Service

Air University Enterprise Diploma, Credential, Transcript, and Learner-Record Services

Air University is seeking an enterprise-wide platform and services subscription for diplomas, credentials, transcripts, and learner records. - Government buyer: U.S. Air Force, Air University (AU), including the Community College of the Air Force (CCAF) and Air Force Institute of Technology (AFIT). The initial notice identifies 42 CONS CC as the contracting office. - Requested service: One enterprise-wide subscription covering digital and physical diploma and credential creation, management, issuance, notifications, scheduled awards, secure verification, social sharing, third-party credential ordering, analytics, reporting, training, documentation, and technical support. - Printing and pricing requirements: Support local printing and institutional paper stock, unlimited local diploma reprints without additional service or transaction fees, and optional outsourced printing and mailing. Outsourced fulfillment should provide 7-to-15-business-day turnaround, USPS tracking, and address verification. Pricing should be a flat annual subscription based on estimated volume, with transparent fixed per-credential overage pricing. - Implementation: Initial setup, customized templates for AU, CCAF, and AFIT, and integration support. - Optional services: Historical-record digitization, including scanning and indexing paper records, aperture cards, microfilm, and microfiche; and Raptor data automation for transcript capture, OCR/AI parsing, administrative verification, and transfer of validated data into the student information system. - Named companies or platforms: Raptor is named for the optional data automation engine. No diploma-platform OEM or other vendor is identified in the provided materials. - Quantities and part numbers: The subscription and implementation are each listed as quantity 1. Optional services have no stated quantity. No part numbers are provided. - Period: One 12-month base year with two 12-month option years. The agency may cancel with 30 days’ notice. - Notable requirements: Secure issuance and verification; integrations; institutional branding and templates; secure handling and chain of custody for historical records; sample-batch review and acceptance; and certified destruction or secure return of physical records after digitization.

Description

Air University (AU) is the intellectual and leadership center of the U.S. Air Force and Space Force. AU’s core mission is to educate and develop warfighters to support national security objectives.The purpose of this requirement is to acquire an annual, enterprise-wide subscription for comprehensive digital and physical diploma generation, management, and issuing services. Please refer to the PWS for further information. This Sources Sought is only to guage interest. Please do not not send a quote as it will not be taking into consideration. All responses are due by October 29, 2026 by 1 P.M. If there are any questions or concerns, please contact SSgt Phillip Taylor: 334-953-3879 or phillip.taylor.11@us.af.mil.   

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