Utah Public Procurement Place U3P #WJPS26102201

West Jordan seeks turnkey carnival services for Beet Days

The City of West Jordan is seeking a turnkey carnival operator for its Beet Days event at Ron Wood Park. - Government buyer: City of West Jordan, Purchasing Department, Utah. - OEMs and vendors: No ride or equipment OEMs, manufacturers, or prospective vendors are named. The selected contractor must identify its proposed ride mix and classifications. - Requested attractions and equipment: At least 20 rides, including a large Ferris Wheel and Spectacular, Major, and Kiddie rides; 15–20 game booths; at least five food booths; and generators and electrical distribution equipment sufficient to power the carnival. - Turnkey services: Plan, set up, staff, operate, and tear down the carnival and fairway at Ron Wood Park. Provide equipment, utilities, permits, supplies, power, daily trash collection, final cleanup, and site restoration. - Safety and coordination: Arrange required inspections and certifications, comply with applicable safety, electrical, permitting, and noise requirements, coordinate generator locations with the City, protect pedestrians from electrical cords, and participate in security coordination. - Ticketing and reporting: Provide 150 complimentary all-day wristbands, offer discounted presale wristbands to the City, and submit a detailed sales report with supporting documentation. - Concessions and payment to the City: Pay a $35,000 minimum guarantee, 35% of gross ticket sales above $150,000 after applicable sales tax, and $3,500 for carnival food and concession rights. The contractor receives specified exclusive carnival concession rights, subject to stated exceptions. - Performance period: A three-day event; setup can begin up to four days beforehand and must be complete by the preceding day. Equipment and debris must be removed within three days after the event. The proposed agreement is for one year, with up to three additional one-year renewals by mutual agreement.

Description

The City of West Jordan is seeking proposals from qualified amusement companies to provide full carnival services for Beet Days on July 8–10, 2027, at Ron Wood Park. The work includes planning, setup, operation, and teardown, with at least 20 rides (including a large Ferris Wheel), 15–20 game booths, and at least five food booths. The contractor is also responsible for staffing, equipment, utilities, permits, safety compliance, cleanup, and coordination with the City. Compensation terms include a minimum $35,000 guarantee to the City, a share of ticket sales above $150,000, and a $3,500 payment for carnival food and concession rights.

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