Utah Public Procurement Place U3P #USBE-AR27162-RFP

Utah USBE 21st Century Community Learning Centers quality assessment and technical assistance

The Utah State Board of Education is seeking a partner to deliver quality assessment, professional development, and technical assistance for statewide 21st Century Community Learning Centers. - Government buyer: Utah State Board of Education (USBE), through its Elementary and Secondary Education Act (ESEA) and Related State Initiatives team. - Opportunity: Solicitation USBE-AR27162-RFP for support to approximately 70–90 afterschool and summer program centers. - Named assessment resource: Weikart Center / Forum for Youth Investment Youth and School-Age Program Quality Assessment (PQA) tools are required; observation staff must be certified and recertified as needed. No specific product purchases, product part numbers, or OEMs are identified. - Services requested: External PQA observations at each site twice per grant cycle, averaging 30–50 observations annually; annual self-assessments and goal-setting support; coaching and site visits as needed; requested virtual and in-person training and technical assistance; and annual program-data analysis and reporting. - Conference: Plan and deliver at least one in-person conference each year in Utah, at least one full day, for approximately 100–300 attendees; secure the venue and keynote and breakout facilitators. - Coordination and experience: Monthly coordination with USBE and regular communication with grantees. Offerors must demonstrate at least five years of relevant experience, including conference experience for 150 or more people and experience with afterschool and summer program data. - Data and accessibility: The contractor must not collect or handle student-level data; any such data received must be reported to USBE and destroyed. Public-facing deliverables must meet Sections 504 and 508 and WCAG 2.2 AA accessibility requirements. - Cost and term: Five-year contract with a maximum budget of $1,300,000, or $260,000 per year; this is a ceiling, not a guaranteed expenditure. Required services and mandatory costs must be all-inclusive. Optional additional training and support may be priced separately and are excluded from price evaluation. Vendor travel costs and time may not be invoiced to USBE. - Restricted sources: Huawei Technologies Company and ZTE Corporation, including their subsidiaries and affiliates, are prohibited sources for offered goods, components, or services.

Description

The Utah State Board of Education seeks an educational partner to develop and sustain a comprehensive professional development and learning system for 70–90 21st Century Community Learning Centers afterschool and summer programs. The work includes program quality observations and assessments, coaching and local site visits, requested training and technical assistance, an annual in-person conference, and monthly check-ins and annual reporting. The contract term is five years, with a maximum budget of $1,300,000; proposals exceeding the maximum are non-responsive. USBE anticipates a single award to the responsive and responsible offeror with the highest score.

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