SAM #19BE2027Q0001

U.S. Embassy Brussels HVAC and Building-System Materials Supply BPAs

The U.S. Embassy Brussels is seeking suppliers for HVAC and related building-system materials under multiple Blanket Purchase Agreements. - Government buyer: U.S. Department of State, U.S. Embassy Brussels; Contracting & Acquisition Office and Facilities office. - Procurement: Multiple BPAs for wholesale supply of heating, ventilation, air-conditioning, plumbing, and related materials for maintenance, repairs, and improvement projects. - Products requested: Boilers and parts, radiators, thermostatic valves and thermostats, circulator pumps, expansion vessels, safety valves, heating pipes and fittings, ducting, grilles, diffusers, extraction fans, filters, ventilation-unit parts, dampers, sealants, insulation, fixings, brackets, clamps, small tools, and critical replacement parts. The notice provides no specific part numbers or quantities; the awarded contractor will receive a bill of materials. - OEMs and vendors: No OEMs, manufacturers, or suppliers are named in the notice or attachment. - Supply and compatibility requirements: Maintain stock of commonly ordered items and supply materials compatible with installed brands and models. Equivalent alternatives require Embassy approval; suppliers must notify the Embassy of discontinued products and recommend replacements. - Service requirements: Confirm orders in writing within one business day; standard delivery is within three business days, with urgent delivery within 24 hours when items are in stock. Delivery is to the Embassy warehouse, with counter pickup also permitted for authorized staff. Suppliers must assist with product identification, replace defective or incorrectly supplied items within 48 hours at no cost, and accept eligible unused items in original packaging for return within 30 days. - Warranty and documentation: Provide at least a 12-month warranty or the manufacturer's warranty, whichever is longer, along with order confirmations, delivery notes, requested technical and safety documents, and supported invoices. - Duration: The attachment describes a three-year BPA validity, although its stated start and end points appear to span two years. Individual BPA calls may require delivery no more than one year after the call is issued.

Description

The U.S. Embassy to the Belgium intends to issue a Blanket Purchase Agreement (BPA) for Heating, Ventilation and Air Conditioning equipment.

BPA is not a standard agreement or Contract as it does not involve any financial commitment. Rather, it serves as an overarching agreement that allows the individuals named on the agreement to request services.

Only companies or individuals specializing in this field should apply by providing indicative pricing information.

It is compulsory for all companies doing business with the U.S. Government valued over $40,000 to register on the website “SAM – System for Award Management” www.sam.gov. The website compiles standard information such as the company’s legal name, street address, contact information, and what kind of goods and services it offers. An NCAGE code is required to register in SAM. If you do not have this information, it must be obtained before registering. There is no cost involved, neither to obtaining the NCAGE code nor to register in SAM. Interested parties are strongly encouraged to register their business as soon as possible to avoid any delay in making an award to the successful bidder.

Interested parties are required to download the attached package and submit their pricing information via email to BrusselsBids@state.gov, ensuring that the email subject line references BPA I.D. #19BE2027Q0001

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