City of Sherwood #Not stated

On-call disaster debris monitoring, truck certification, and documentation services for the City of Sherwood

The City of Sherwood, Arkansas, Public Works Department seeks an on-call firm to independently monitor and document debris removal after qualifying disasters or emergencies. - Government buyer: City of Sherwood, Arkansas — Public Works Department; Josh Penland, Director of Public Works. - Scope of services: Monitor and document debris collection, hauling, temporary debris management and staging sites, processing or reduction sites, and authorized disposal facilities. Debris may include vegetative, construction and demolition, and other City-authorized material. - Service roles and pricing: Project Manager, Debris Monitoring Manager, Field Monitor, TDMS Site Monitor, Disposal Site Monitor, Data/Documentation Specialist, GIS/Mapping Services, and Emergency Mobilization. The pricing schedule also has a separate per-unit Truck Certification line and hourly or unit rates for monitoring roles; no quantities are specified. The City determines the applicable monitor classification, and only authorized work performed is payable. - Documentation and technology: Verify debris eligibility, locations, loads, quantities, routes, and disposal; maintain electronic load tickets, photographs, GPS records, mobile data, GIS maps, site records, and reports; and reconcile documentation with removal-operation invoices. Required ADMS or other monitoring software, licensing, devices, hosting, storage, database access, maintenance, and support are generally included in proposed pricing unless separately approved in writing. - Notable requirements: Firms must have at least five years of relevant experience, knowledge of FEMA Public Assistance requirements, emergency mobilization capability, and avoid conflicts of interest. Qualified personnel must be capable of arriving onsite within 48 hours of activation notification unless otherwise agreed. Extended operations may require 24-hour, weekend, and holiday coverage. No minimum quantity of work is guaranteed. - OEMs and vendors: No OEMs, product manufacturers, or service vendors are named in the solicitation materials.

Description

The City of Sherwood, Arkansas, is soliciting Statements of Qualifications from firms to provide independent disaster debris monitoring services following natural disasters, severe weather, and other eligible emergencies. Services include monitoring, documentation, measurement, verification, inspection, reporting, and related support for debris removal operations. The selected firm will help the City document eligible costs for potential reimbursement through FEMA, the Arkansas Department of Emergency Management, and other applicable programs. The contract may be activated on an as-needed basis; the addendum states qualified personnel must be capable of arriving onsite within 48 hours of notification unless otherwise agreed in writing.

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