Texas DIR/ESBD #701-27-001-R

Audiovisual equipment and hybrid meeting support for TCDD Council and Committee meetings

The Texas Education Agency is seeking audiovisual support for hybrid meetings of the Texas Council for Developmental Disabilities. - Government buyer: Texas Education Agency (TEA), Contracts and Purchasing Division, on behalf of the Texas Council for Developmental Disabilities (TCDD). - OEM and named platforms/vendors: Zoom Video Communications, Inc. is named through TCDD’s existing Zoom Webinar platform. Euna Procurement (Bonfire) is identified as the response portal, not as an audiovisual supplier. No AV equipment manufacturers or service-provider vendors are specified. - Requested equipment and services: Audiovisual equipment and professional onsite and remote support for quarterly Council and Committee meetings in Houston, Austin, and San Antonio. Specific equipment models, part numbers, and quantities are not prescribed. - Services include staffing, setup, testing, operation, troubleshooting, recording support, Zoom Webinar integration, and teardown. - The setup should support microphones, mixers, speakers, cameras, displays, in-room audio, and clear audio and video for remote attendees. - Notable requirements: Provide at least one qualified onsite technician throughout each session, test audio, video, presentations, and Zoom connections before meetings, and have backup or replacement equipment available. Support room arrangements for approximately 20–50 people. Vendors should indicate whether travel is included or priced separately. - Estimated value: $60,000.

Description

The Texas Education Agency, on behalf of the Texas Council for Developmental Disabilities, seeks qualified audio-visual service providers for hybrid Council and Committee meetings during Fiscal Years 2027 and 2028. Services include equipment, staffing, setup, operation, testing, recording, Zoom Webinar integration, and teardown. Meetings take place in Houston, Austin, and San Antonio, supporting both in-person attendees and remote participants. Addendum I clarifies that a subcontracting plan is not required, though vendors must upload the document in Bonfire and state that the work will be self-performed.

View original listing