Tennessee Department of General Services #32941-13991

Generator maintenance and emergency service for 11 West Tennessee State Penitentiary generators

Tennessee is seeking a contractor to maintain and provide emergency support for 11 generators at West Tennessee State Penitentiary. - Government buyer: Tennessee Department of General Services is conducting the procurement for the Tennessee Department of Correction (TDOC), West Tennessee State Penitentiary (WTSP), in Henning, Tennessee. - OEMs: The generator equipment includes CAT (Caterpillar), Cummins, and Kohler systems. No specific generator model or part number is included here. - Requested services: Preventive and corrective maintenance, inspections, testing, repairs, and 24/7 emergency service for all 11 generator systems. - Emergency technicians must respond on site within two hours during regular time and three hours during premium time. - Inspection and testing prices must cover all 11 generators, not be priced per generator. Annual testing includes at least two hours at a minimum of 70% rated load; annual load-bank testing is due within four weeks after the annual inspection. - The additional third-year inspection is due within one month of contract award and includes cooling-system service, hose and belt replacement as needed, turbocharger and exhaust inspection, and engine adjustment and tune-up. - Cost proposal quantities: 110 annual inspections; 15 quarterly inspections; 5 annual load-bank tests; 2 third-year inspections; 400 technician regular-time labor units; 200 technician premium-time labor units; 50 helper regular-time labor units; 10 helper premium-time labor units; 27 round-trip travel charges; and one parts-reimbursement allowance with a 15% markup. The parts allowance is $25,000 and does not require a bid. - Key requirements: Work must follow manufacturer guidance, applicable codes and specifications, professional practices, and NFPA 110. Contractor personnel must meet correctional-facility security requirements. Premium-time work requires facility approval. - Term: Three-year initial term, with up to two 12-month renewals; the stated maximum term is 60 months. A separate extension of up to 180 days is also described in the documents. - Award basis: One contract covering the requested line items will be awarded to the responsive bidder with the lowest cost.

Description

The Tennessee Department of Correction, West Tennessee State Penitentiary, is soliciting services for maintenance, preventive maintenance, service, repair, and emergency service for eleven emergency generators. Work includes maintenance, testing, and inspections performed according to manufacturer recommendations, applicable codes, specifications, and professional practices. The initial contract term is three years, with up to two optional renewals of twelve months each and a maximum total term of sixty months. A single contract for all line items will be awarded to the responsive respondent offering the lowest cost.

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