Minnesota Supplier Systems #2000018826

Minnesota MMB Bargaining Push Week Venue, Lodging, and Event Services

Minnesota Management & Budget is seeking a Minnesota venue package for its bargaining Push Week, including lodging, meeting space, and event support. - Government buyer: State of Minnesota, through Minnesota Management & Budget (MMB). The solicitation materials also name buyers John Obregon and Monty-Clair E. Larson. - Requested services: A conference facility with eight configured meeting rooms, a registration area, lodging, parking, meals and beverages, internet access, and audiovisual support. Attendee estimates range from 350 to 400, with no minimum lodging or meal quantities guaranteed. - Lodging and parking: 110 single-occupancy rooms nightly for six nights; parking for 400 vehicles per day. - Meeting setup: Two general session rooms for up to 100 attendees each, plus breakout and management rooms for groups of approximately 10–50. Layouts include modified classroom and U-shaped configurations. The scope also calls for a mothers room and a 24/7 facility contact. - Food, beverages, and AV: Lunch and water-only beverage service are listed for up to 400 attendees over five event days. Another scope describes all-day beverages for 110 attendees, with water and coffee if possible. Four microphones and related AV support are specified; the Union is responsible for reserving and paying for AV as needed. - Notable requirements: The facility must be in Minnesota, clean, well maintained, and provide adequate space. Shuttle service is required at no added cost if lodging, meeting facilities, and parking are more than one-quarter mile apart. Some lodging and meeting-room costs are assigned to the Union rather than the State; individual incidentals are not State-paid. - OEMs and vendors: No hotel, facility provider, OEM, or other commercial vendor is named. No product part numbers are specified. Named organizations associated with the event include MAPE, AFSCME, SEGIP, BMS, and the Union; they are not identified as vendors. - Solicitation status: The materials state that all responses were rejected; no awardee is identified.

Description

Minnesota Management & Budget is seeking bids to establish a contract for conference rooms and guest rooms for the 2027-2029 Bargaining Push Week, scheduled for June 21–25, 2027. The conference lodging, rooms, and related services are to meet the requirements in the Sample Contract, including Exhibit C and Supplement 1. Responses must be submitted electronically through the Supplier Portal, including the completed Exhibit D Price Schedule; non-electronic and email responses will not be accepted. The State indicates it will award to the lowest responsible bidder meeting the specifications and terms and conditions.

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