METRO Regional Transit Authority Opengov #2026-14

METRO RTA bulk oils, fluids, and grease supply

METRO Regional Transit Authority is seeking one supplier for recurring deliveries of bulk fluids, oils, and grease for its Maintenance Department. - Government buyer: METRO Regional Transit Authority (METRO RTA), Maintenance Department; procurement contact office identified as the Manager of Procurement. Akron, Summit County, Ohio. - Named OEMs and product references: Cummins (CES 200074 and Bulletin #3810340), Motorcraft (WSS-M2C946-B1), and Allison Transmission (TES 668). Ford Mercon LV and GM Dexron VI are also specified. No supplier or awardee is named. - Products and estimated yearly quantities: - SAE 15W40 low-ash API CK-4 oil: 400 gallons in 55-gallon drums in the specifications; the proposal matrix separately lists 110 gallons, so the documents conflict. - SAE 15W40 low-ash oil, CES 200074: 7,000 gallons in bulk; reference Cummins Bulletin #3810340. - SAE 5W30 synthetic oil: 600 gallons in 55-gallon drums; Motorcraft WSS-M2C946-B1. - 75W90 synthetic gear oil: 500 gallons in 55-gallon drums. - Synthetic automatic transmission fluid meeting Ford Mercon LV and GM Dexron VI: 200 gallons in 55-gallon drums. - Synthetic automatic transmission fluid meeting TES 668: 800 gallons in 56-gallon drums; must be on the applicable approved-vendor list. - Premixed windshield washer fluid rated to -50 degrees: 800 gallons, bulk concentrate. - NLGI 2 premium lithium complex grease: 220 gallons in 55- or 16-gallon drums, at METRO’s choice. - Notable requirements: Quantities are estimates and may vary. Bidders must provide current product cut sheets and certification letters; proposed equals require supporting technical documentation and advance approval. Bulk fluids require weekly or as-needed automatic filling and monitoring. The supplier must maintain and replace pumps, provide a spare pump for emergencies, and remove and dispose of empty drums. Delivery costs are included in per-gallon pricing. A post-award site visit is required to identify fill locations. - Value and term: Estimated contract value is over $150,000. The stated performance period is one year with no option years specified; it is not an annual subscription.

Description

METRO Regional Transit Authority is seeking a vendor to supply bulk oil and fluids for the contract term January 1, 2027 through December 31, 2027. The procurement includes specified oils, transmission fluids, windshield washer fluid, and grease, with quantities and delivery formats detailed in the specifications. Vendors must submit product documentation and certification letters, and bulk deliveries must support weekly or as-needed automatic filling; the vendor is also responsible for pump maintenance and removal of empty drums. Bids must be submitted through METRO's OpenGov portal, and award is based on the lowest and best overall bid meeting minimum specifications.

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