E-Rate #270001911

Four APC-or-equivalent 1 kVA Smart UPS units with turnkey installation and support

Chelsea Independent School District 3 is seeking a turnkey purchase and installation of four UPS units to protect school network equipment from power interruptions. - Buyer: Chelsea Independent School District 3, Oklahoma; no sub-agency or office is identified. - OEM: American Power Conversion (APC) is specified, but equivalent products are allowed. - Products: Four single-phase Smart UPS units, each rated at 1 kVA with 120 V input and output. Provide runtime options supporting the current load for at least 4 hours and 8 hours, and a solution scalable for future expansion. - Turnkey work: Supply required components, install and configure the units, make facility electrical modifications if needed, and remove and dispose of existing UPS units. - Support: Include basic maintenance for new equipment, a bundled warranty, and manufacturer maintenance support. Support may include software upgrades, patches, bug fixes, security patches, and online and telephone technical assistance. - Related BMIC or MIBS components may be included as part of the solution; standalone BMIC or MIBS offerings are not sought. - Pricing should account for a separately listed estimated 25% tariff on networking equipment manufactured abroad. The procurement is associated with E-Rate funding, and payment is subject to its program requirements.

Description

Chelsea Independent School District 3 is requesting proposals for four uninterruptible power supply/battery backup units and associated equipment, software, and licenses. Proposals should include necessary cabling, connectors, components, installation, configuration, shipping, travel, per diem, and other applicable fees; bundled warranties and manufacturer maintenance support for the equipment are also requested. The RFP allows equivalent products and proposals may include related BMIC or MIBS components, but standalone BMIC or MIBS solutions are not sought. Questions and proposals must be submitted through the Bonfire portal; the source lists a proposal response deadline of November 18, 2026, while the attached RFP states December 8, 2026.

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