SAM #IHS1530962

Propane supply and delivery for the Cheyenne River Health Center

The Indian Health Service is researching propane delivery services for the Cheyenne River Health Center in Eagle Butte, South Dakota. - Government buyer: Indian Health Service (IHS), Great Plains Area; Cheyenne River Health Center. - Requirement: Provide propane for the facility’s maintenance shop heating system and Dietary Department cooking operations. No OEMs or vendors are named in the notice. - Delivery and storage: Deliver in approximately 3,000-gallon loads or as needed; fill two 500-gallon tanks at the Upper Maintenance Shop first, then transfer remaining fuel to the 12,000-gallon tank at the Lower Level Loading Dock. No total fuel quantity is specified. - Service requirements: Maintain sufficient fuel for uninterrupted availability, deliver within 24 hours of notification, coordinate deliveries, follow applicable safety requirements, and contain, report, and remediate spills at no additional cost. The contractor provides labor, equipment, transportation, materials, supervision, and incidental services. - Term and acquisition: Anticipated firm-fixed-price, non-personal service purchase order for one year from award, with no option years specified. This is market research, not a solicitation or an award notice. - Point of contact: Erik Twite, Facility Manager and COR.

Description

Sources Sought: Delivery of Propane Supply Services to be provided to Cheyenne River Health Center, located in Eagle Butte, SD.

Sources Sought Notice Number: IHS1530962

This Sources Sought is to determine the availability of Indian Small Businesses Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEEs), and other small businesses capable of performing the requirement.

This is a Sources Sought notice. This notice DOES NOT constitute a request of proposals, request for quote, or invitation for bid. This Sources Sought is a market research tool utilized to determine the availability of qualified small business concerns prior to issuing a Request for Quote/Proposal. This is not a solicitation for proposal, and no contract will be awarded from this announcement.

No reimbursement will be made for any costs associated with providing information in response to this announcement. All responses will be provided by an email response. No presentations will be scheduled.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 457210, Fuels Dealers - other relevant NAICS codes will be considered based on responses received.

BACKGROUND

Firm Fixed-Price, Non-personal service type, Commercial Item, Purchase order for Propane supply services for the Cheyenne River Health Center, Eagle Butte, SD 57625

OBJECTIVE

The objective of this Performance Work Statement (PWS) is to obtain reliable propane delivery services to support the operations of the Cheyenne RiPver Health Center (CRHC). The contractor shall provide propane to maintain an uninterrupted fuel supply for the facility’s maintenance shop heating system and Dietary Department cooking operations.

SCOPE

See attached PWS

CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

See attached PWS

TYPE OF ORDER

This is a firm-fixed price purchase order.

ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: One (1) year from the date of contract award.

PLACE OF PERFORMANCE

Cheyenne River Health Center

24276 166th St. Airport Rd.

Eagle Butte, SD 57625

Capability Statement/Information:

Interested parties are expected to review this notice to familiarize themselves with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. A general overview of the respondents’ opinions about the difficulty and/or feasibility of the potential requirements, and any information regarding innovative ideas or concepts.

2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.

3. Documentation on the floorplans available, photographs of the event space, room descriptions, equipment available, etc. To be considered capable of fulfilling this requirement evidence of an Offerors ability to fully satisfy the requirements described above must be provided.

4. The respondents’ DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 457210, Fuels Dealers or comparable NAICS

5. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.

6. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins.

7. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.

POINT OF CONTACT:

            Jordyn Brown, Purchasing Agent at Jordyn.Brown@ihs.gov

SUBMISSION INSTRUCTIONS

Interested parties shall submit capability via email to Jordyn Brown, Purchasing Agent at jordyn.brown@ihs.gov. Must include Sources Sought Number IHS1530962 in the Subject Line. The due date for receipt of statements is Thursday, November 5, 2026 - 10:00 AM MT

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of The Cheyenne River Health Center

Cheyenne River Health Center does not intent to award a contract on the basis of responses nor otherwise pay for the preparation on any information submitted. As a result of this notice, Cheyenne River Health Center may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against CRHC shall arise as a result of a response to this notice or CRHC’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

DISCLAIMER AND IMPORTANT NOTES.

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

CONFIDENTIALITY

No proprietary, classified, confidential, or sensitive information should be included in your response.

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