SAM #36C24227P0073

VA sole-source SPCC plan review and updates for two Hudson Valley campuses

The Department of Veterans Affairs (VA) plans to sole-source an SPCC plan review and update for two Hudson Valley health care campuses. - Agency: VA, Veterans Health Administration, Network Contracting Office 02. - Intended source: FIRST ENVIRONMENT, identified in the notice as a certified service-disabled veteran-owned small business (SDVOSB). - Scope: Review, evaluate, and update the Spill Prevention, Control, and Countermeasure (SPCC) Plans for Castle Point and Montrose campuses. - Requirements: Plans must comply with 40 CFR Part 112 and good engineering practices. They must cover spill prevention and containment, response and cleanup, inspections and records, personnel training, security, loading/unloading controls, and amendments when needed. A licensed Professional Engineer must certify the plans unless self-certification criteria apply. - Opportunity status: The notice indicates an intended sole-source procurement, not a request for competitive quotes. Interested firms may submit capability information. - Performance period: Estimated October 22, 2026 through September 30, 2027; work is to begin upon contract receipt. No option years are specified.

Description

The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106(b) to obtain a contract for: It s Five-Year Review, Evaluation, and Update of the Spill Prevention, Control, and Countermeasure (SPCC) Plan for the VA Hudson Valley Health Care System (VAHVHCS) at Castle Point Campus (CPC) and Montrose Campus (MC). The SPCC program is a regulatory framework designed to prevent oil discharges into U.S. navigable waters and adjoining shorelines by requiring facilities to implement prevention, control, and response measures. The VA Hudson Valley Health Care System is mandated by 40 CFR 112.5(b) to review and evaluate its SPCC Plans for Castle Point Campus and Montrose Campus every five years. The last update to the SPCC Plan was completed in 2021.

Period of Performance (POP) (estimated): 10/22/2026 through 09/30/2027 with provision of (0) option years. All work to begin immediately upon receipt of a contract.

Requirement Description:

The Spill Prevention, Control, and Countermeasure (SPCC) Plan must be a written, management-approved document detailing procedures, control measures, and countermeasures to prevent and respond to oil discharges. The core requirement of such plan includes but is not limited to and must follow good engineering practices and comply with 40 CFR Part 112 regulations, or provide equivalent environmental protection if deviations are necessary (40 CFR 112.7, 112.3) 

Certification: Plans must be certified by a licensed Professional Engineer (PE) unless the facility qualifies for self-certification under the qualified facility criteria. Certification ensures that the plan meets regulatory and engineering standards (40 CFR 112.3, 112.7) 

Plan Content: SPCC Plans must address three main areas: Operating Procedures: Procedures to prevent oil spills during normal facility operations, including handling, storage, and transfer of oil  Control Measures: Physical containment systems such as dikes, berms, retaining walls, curbing, drip pans, sumps, collection systems, drainage systems, weirs, booms, spill diversion ponds, retention ponds, or sorbent materials to prevent oil from reaching navigable waters or shorelines  Countermeasures: Procedures to detect, contain, clean up, and mitigate oil discharges, including manpower, equipment, and materials needed for rapid response  Inspections, Testing, and Records: Facilities must conduct regular inspections and tests of oil storage containers, valves, and piping. Records of inspections, tests, and maintenance must be kept for at least three years. Personnel must be trained in SPCC procedures, discharge prevention, and applicable environmental regulations  Security Measures: The plan must describe how the facility secures oil handling areas, master flow and drain valves, starter controls, and loading/unloading connections to prevent unauthorized access and vandalism. Loading/Unloading Racks: For tank car or tank truck operations, containment systems must hold at least the maximum capacity of a single compartment, and drainage systems must prevent uncontrolled discharges. Amendments and Updates: SPCC Plans must be reviewed and amended as necessary to reflect changes in facility operations, equipment, or regulatory requirements. New facilities must prepare and implement a plan before beginning operations, while existing facilities must maintain and update their plans to ensure compliance. 

Proposed Source: FIRST ENVIRONMENT 10 Park Place | bldg. 1A, Suite 504 Butler, NJ 07405

The Contracting Officer (CO) has determined after market research that there does not appear to be another certified SDVOSB that can meet the emergent need of the facility to get the requirement complete to meet the deadline outlined without unacceptable risk. Therefore, the most suitable and responsible course of action is to sole source this requirement to First Environment a certified SDVOSB, to ensure continuity of regulatory compliance, operational reliability, and to meet the facilities need of meeting the requirements of 40 CFR 112.5(b).

Place of Performance:
VA Hudson Valley Health Care System (VAHVHCS) at:

Castle Point Campus (CPC) Montrose Campus (MC)

The NAICS code for this requirement is: 541620 Environmental Consulting Services (Size Standard: $19.0 Million).

Intended Source: FIRST ENVIRONMENT

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by : Wednesday October 21st 2026 at 16:00 Eastern Standard Time (EST).

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE Spill Prevention, Control, and Countermeasure (SPCC) in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Jason M. Rundle at jason.rundle@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

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