SAM #W911SD27QA006

Market research for USMA cadet sword belts, frogs, and brass buckle assemblies

The U.S. Military Academy is seeking market information on a complete cadet sword belt assembly and its components. - Government buyer: U.S. Army Mission and Installation Contracting Command, W6QM MICC–West Point, for the United States Military Academy, Cadet Command. - OEMs and vendors: No manufacturers, OEMs, or vendors are named in the notice or attachment summaries. - Requested products: - Large black, vegetable-tanned cowhide sword belt, approximately 57 inches overall, with a 54-inch belt component. - Small black, vegetable-tanned cowhide sword belt, approximately 48 inches overall, with a 45-inch belt component. - Semi-rigid black cowhide sword frog with a T-shaped sword/scabbard slot and an opening sized for a 5.5 cm belt. - Die-struck brass Athena Helmet and wreath buckle-emblem and keeper assembly, with a permanently attached clasp. - Specifications and notable requirements: Belts are 1-11/16 inches wide and include a sewn-on buckle flap, adjustment holes, brass adjustment post, and keeper. The frog and belt components must meet specified material, dimensional, construction, fitment, durability, and inspection requirements. Buckles and keepers require month/year manufacture markings and a five-year warranty against breakage exceeding 2%. - Quantities and part numbers are not provided. The notice is market research seeking information about supplier capabilities, commercial availability, pricing, and manufacturing lead times; it is not a solicitation.

Description

THIS IS A Sources Sought Notice ONLY. THIS IS NOT A SOLICITATION.

The U.S. Government desires to procure various sizes of Sword Belt, buckles, & Frog for the cadet population for The United States Military Academy at West Point, NY on a small business set-aside basis, provided 2 or more qualified small businesses respond to this sources sought synopsis with information sufficient to support a set-aside.  Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside.  We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.  This notice does not commit the U.S. Government to contract for any supply or service.  Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice.  The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued.  If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry.  It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.  The anticipated NAICS code(s) is 316990 – Other Leather and Allied Product Manufacturing size standard is 500 employees.

Please see attached specifications.

In response to this Sources Sought Notice, please provide:

1.  Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Identify if you’re a Federal Supply Schedule (FSS) Contractor.

3.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4.  Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5.  Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. If you believe that this action is unreasonably restricting competition, include the subject of the acquisition, this announcement, and the MICC POC information from the SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7.  Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

8.   Please ensure to provide lead time to manufacture the quantities of various size requirements

9.  Please send all responses by October, 26 2026 at 12 PM EST to Leslie Duron, at leslie.a.duron.civ@army.mil, and be sure to include the Sources Sought Notice ID (W911SD27QA006) in your email subject line.

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